Operations Coordinator RI

Allesco Industries, Inc., a family‑owned business operating for more than 65 years in Cranston, RI, is seeking an Operations Coordinator. The position is onsite, in‑person, and provides direct administrative and coordination support to the Operations Manager.

Responsibilities

• Execute daily priorities assigned by the Operations Manager across production, warehouse, shipping, purchasing support, and special projects.
• Track open tasks, deadlines, shortages, and late items and provide clear status updates to the Operations Manager.
• Maintain accurate ERP transactions and supporting documentation as assigned.
• Prepare and maintain operational documentation and files, including reports, SOPs, logs, and tracking sheets.
• Run standard reports (open orders, shortages, shipments due, receiving discrepancies, performance analytics, contract tracking) and distribute them on required timelines.
• Build and maintain Excel reports, including tables, lookups, and links across multiple spreadsheets.
• Coordinate follow‑ups with internal teams and multiple locations when directed.
• Support cycle counts, inventory discrepancy research, and related issue documentation.
• Maintain calendars, task lists, meeting notes, and action‑item logs for operational priorities.
• Learn the ERP system at a high level to identify process gaps, support training, reporting, and assist with problem‑solving.
• Support continuous improvement by logging operational issues, tracking corrective actions, and suggesting process improvements.
• Assist with planning and implementation of VMI (Vendor Managed Inventory) systems as assigned.
• Provide basic support for operational “tech” issues (reporting problems, ERP access/workflow issues, printing/scanning issues) and escalate as needed.

Qualifications

• Strong organizational skills with dependable follow‑through.
• Ability to coordinate across multiple teams, locations, and departments.
• Comfortable working in ERP systems and strong in Excel for reporting and tracking.
• Strong communication skills across office, warehouse, and production environments.
• Analytical, deadline‑focused, and able to adjust quickly when priorities change.
• 2+ years of experience in operations‑related positions (warehouse admin, production admin, or similar role preferred).

Preferred Qualifications

• Experience in manufacturing and/or distribution.
• Familiarity with inventory control, shipping documentation, and certifications.
• Experience coordinating across multiple departments and/or multiple locations.

Role Boundaries

• Reports to the Operations Manager.
• No supervisory responsibility.
• Priorities and decisions are set by the Operations Manager.