Operations Coordinator - Nursing Administration

Virginia Beach, VA – First shift (Days)

About the role

As an Operations Coordinator, your duties will include office activities, supply ordering, and business financial tasks. You will support a primary team of 1 Director, 5 Managers, 1 Supervisor/TC, and 1 Clinical Nurse Specialist, covering ICU, 4B, IMCU, RP, SP, Patient Equipment, IV Team, Wound Care, Nursing Education Services, PCS/Bed Flow, and Dialysis. The role requires exceptional customer service, communication skills, and proficiency in managing supplies and data collection. You will also prepare and process documents, create reports, and maintain office equipment.

Responsibilities

• Support primary leadership team with administrative tasks
• Create tailored reports and emails using Microsoft Office (Word, Excel)
• Develop agendas and take minutes for meetings
• Arrange room bookings and catering as needed
• Order supplies and equipment for daily operations and yearly purchasing exercises
• Manage calendars, organize meetings, and schedule appointments
• Participate in projects and division events
• Complete daily payroll duties and biweekly timecard submissions
• Flex hours as necessary to meet operational needs
• Perform additional duties as required

Requirements

• High School Diploma (required)
• Two years of clerical experience (required)
• Two years of office management or secretarial experience (preferred)
• Familiarity with medical terminology (preferred)

Skills

• Strong oral and written communication
• Proficiency in Microsoft Office (Word, Excel)
• Ability to operate basic office equipment

Benefits

• Medical, dental, and vision plans
• Adoption, fertility, and surrogacy reimbursement up to $10,000
• Paid time off and sick leave
• Paid parental and family caregiver leave
• Emergency backup care
• Long-term, short-term disability, and critical illness plans
• Life insurance
• 401k/403B with employer match
• Tuition assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student debt pay down – $10,000 reimbursement
• Certification reimbursement and free access to CEUs and professional development
• Pet insurance
• Legal resources plan
• Opportunity for an annual discretionary bonus if eligibility criteria are met

Sentara Princess Anne Hospital is a 174-bed acute care facility specializing in orthopedic and spine care, heart and vascular services, advanced imaging, gynecological and breast care, and family maternity with a state-of-the-art neonatal intensive care unit. The hospital is a recognized Primary Stroke Center, Magnet hospital for nursing excellence, and home to Virginia’s only Ornish Lifestyle Medicine program.