Operations Coordinator - Multifamily Residential

Key Responsibilities

• Manage project infrastructure for property takeovers, budget cycles, and platform initiatives including timelines, deliverable tracking, stakeholder communication, and action-item follow-up
• Establish and maintain centralized document management for all properties, including management agreements, budgets, contracts, permits, insurance certificates, and compliance documentation
• Track and verify compliance requirements including life-safety drills, permit renewals, regulatory updates, and annual plan documentation; maintain compliance calendar and legislative monitoring
• Provide executive support including meeting coordination, agenda preparation, materials distribution, minutes documentation, and travel arrangements for leadership and team members
• Serve as a liaison between the leadership team and on-site property teams to communicate priorities, clarify expectations, and facilitate the flow of information
• Manage property takeover coordination by tracking transition deliverables per property, maintaining onboarding checklists, and coordinating stakeholder communications
• Support annual budget process administration including calendar maintenance, document organization, assumption tracking, and submission coordination across the portfolio
• Process approved Yardi system changes within authorized scope; maintain request logs, approval documentation, and audit trails for administrative system updates
• Cook up platform implementations (Vendor Shield, Kingsley surveys, insurance programs) including rollout schedules, stakeholder communication, training coordination, and completion tracking
• Audit monthly property bill-backs, manage business-line invoices, and maintain contact databases for owners, clients, vendors, and internal support teams
• Build and maintain recurring reporting infrastructure including report calendars, templates, distribution schedules, and follow-up on missing or incomplete submissions

Requirements

Not specified

Qualifications

Not specified

Skills

Not specified

Benefits

Not specified

Pay

$28.85 - $33.66 per hour

Schedule

Monday - Friday 9 am - 6 pm