Operations Coordinator

Essential Duties/Responsibilities

• Coordinate scheduled/contracted client events for mobile television units and/or centralized production facilities for TV events.
• Arrange staffing, enter appropriate scheduling information into scheduling software and coordinate all travel logistics for mobile unit staff and centralized production facilities for each event/project.
• Communicate schedules and job information to appropriate personnel in a timely manner.
• Prepare production book with all job-related information on a per job basis and enter appropriate data into software program.
• Acquire appropriate documentation for shows outside of the US (carnets, permits, passports, etc.).
• Review event contracts for equipment needs and works closely with Mobile Unit Coordinators to arrange and fill client and mobile unit equipment requirements.
• Assess what equipment is available through NEP shop inventory and what will need to be rented from an approved external vendor.
• Approve engineers’ and drivers’ timesheets, paid time off requests and expense reports.
• Manage and review field staff utilization days through scheduling software to ensure required workdays are met on an annual basis.
• Compile documentation and assist with billing invoices for each event in a timely manner.
• Assist other Operations Coordinators with equipment, logistics, billing, etc. if shows are scheduled with other mobile units and/or in tandem with centralized production facilities.
• Collect and review tech reports from each show, track missing & damaged equipment, coordinate shipping and follow up with maintenance needs.
• Attend regularly scheduled Operations meetings and other appropriate meetings as required.
• Function as a Project Coordinator when needed on multi-truck/client large scale events (i.e., NBA All-Star, Superbowl, Masters, etc.).
• Work closely with the Account Managers to receive the sales contract, equipment needs and to reconcile any billing changes.
• Travel as needed to visit with the client and/or mobile unit staff to ensure client and employee satisfaction.

Position Requirements

• Technical or Bachelors degree in Communications, Sports or Event Management, Business or related field desired, however a combination of education and experience will be considered
• 3+ years experience in Event Planning, Logistics and Project Coordination required
• Crewing Experience is a plus
• Demonstrated knowledge of broadcast management, technology, equipment, facilities, and live production for major commercial and TV networks desirable
• Demonstrated skills in professional communication and an ability to interact with a wide range of individuals
• Attention to detail, exceptional organizational skills and the ability to multi-task and meet deadlines
• Must be willing and able to travel.