Operations Coordinator (46685)

About the role

The Operations Coordinator will work in cooperation, and directly in conjunction with the Shelter Director; to coordinate and ensure the overall operational, safety, and maintenance of the shelter facility.

Responsibilities

• All Facility and other assigned programs and/or areas
• Operational supervision of facility staff, other assigned programs staff, and oversees external vendors
• Collaborate with Shelter Director to ensure goals are met according to contractual obligations
• Work with senior management for initial/renewal programmatic reports and/or proposals
• Coverage-24/7 for emergency and crisis intervention regarding all aspects of operations-related systems
• Developing operations goals and objectives, and policies and procedures, and implementing changes to existing standards, policies, and procedures
• Designing and delegating preventative/scheduled operations activities
• Maintaining, revising, and updating operations logs, records, and forms
• Managing the collection, presentation, and reporting of operations data
• Managing the collection, presentation, and reporting of data regarding all activities related to safety and/or infractions
• Attend professional meetings, educational conferences, and in-service trainings in order to maintain and improve professional competence
• Performing monthly walk-throughs to inspect operations at all facilities, including all major building systems
• Maintaining awareness of new trends and developments in the fields of safety, residential management, maintenance, food service, and housekeeping, and incorporating new developments into the facilities as appropriate
• Recruiting, supervising, monitoring, and evaluating staffs; ensure they have successfully perform routine daily, weekly, and periodic tasks
• Establishing and implementing schedules and work assignments
• Maintaining physical demands and working environment

Requirements

• 3-7 years facilities management experience, preferably in a residential facility
• Fire Safety Certification is a Plus
• Occupational Safety and Health Administration (OSHA) Certification preferred
• Valid Driver License, if authorized to drive agency vehicle
• Knowledge of operating related equipment, tools, and materials used in the facility
• Knowledge of city, state, and federal building codes and industry standards
• Proficiency in software applications, including word processing, spreadsheets, and databases
• Commitment to the mission of Care for The Homeless
• Proven ability to work collaboratively well with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills, detail-oriented, and efficient
• Maturity, integrity, and sound judgment

Qualifications

• Knowledge of operating related equipment, tools, and materials used in the facility
• Knowledge of city, state, and federal building codes and industry standards
• Proficiency in software applications, including word processing, spreadsheets, and databases
• Commitment to the mission of Care for The Homeless
• Proven ability to work collaboratively well with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills, detail-oriented, and efficient
• Maturity, integrity, and sound judgment