Operations & Bookkeeping Coordinator | Residential Property Management | Hybrid (Davis, CA) 🏠📋

Our client is a residential property management company that has been part of the Davis, California rental market for more than fifteen years. They manage single-family homes, condos, and apartments for individual owners across Davis and the greater Sacramento area, with over 400 properties under management. The business is profitable and locally established, competing on reliability with vacancy rates under 1% and lease renewal rates above 75%. The service is full-cycle residential property management, handling everything from marketing and leasing to rent collection, maintenance coordination, compliance, and monthly owner reporting.

About the role

As Operations & Bookkeeping Coordinator, you'll own the recurring operations and bookkeeping tasks that keep the office running smoothly. This role exists to take over and manage end-to-end tasks currently handled by the President and Broker, ensuring communication, payments, records, and renewals stay on schedule. You'll report to the Principal Broker and work closely with the President and the Office and Accounting Manager.

Success means leadership can hand off recurring tasks and trust they will be completed accurately and on time without the need for re-checking.

Responsibilities

• Own the calendar of recurring deadlines, especially insurance renewals, licenses, and vendor certificates of insurance
• Track what's due, prepare necessary documents, follow up, and close each item to ensure nothing lapses
• Process invoices and receipts, reconciling them against records in property and bookkeeping systems
• Post rents and track deposits, flagging any discrepancies
• Assist with categorization and reconciliation, preparing simple weekly and month-end checklists and reports
• Coordinate maintenance and inspections with vendors, confirm timing, and log every follow-up with a clear next step
• Draft routine emails and notices from approved templates, proofing them for tone and accuracy
• Keep shared drives, records, and documents current, organized, and audit-ready

Requirements

• 2 to 4 years in operations, admin, office coordination, bookkeeping, or property management support
• Hands-on bookkeeping experience: processing invoices and receipts, tracking payments and deposits, basic reconciliation
• Comfort working across several software systems daily and the ability to quickly learn new ones
• Strong spreadsheet skills and attention to detail and accuracy
• A follow-through mindset: ability to build and run checklists, track deadlines, and close loops without reminders
• Clear written and verbal English for tenant, vendor, and owner correspondence
• Comfort using modern AI tools to work accurately and efficiently
• Reliable way to be on-site in Davis 2 to 3 days a week and manage a hybrid schedule

Preferred Qualifications

• Experience in property management or real estate operations
• Familiarity with a property management platform such as AppFolio, or bookkeeping software like QuickBooks
• Experience supporting insurance renewals or compliance tracking
• Local ties to the Davis or greater Sacramento area

Benefits

• Full-time W-2 employee role
• Hybrid schedule, typically 2 to 3 days a week on-site in Davis with remote flexibility on other days
• Monday to Friday, roughly 9 AM to 5 PM
• Full training on all systems, documentation standards, and workflows
• Direct work with company leadership on tasks that visibly reduce their workload

Pay

Estimated salary range: $45,000 to $65,000 per year, based on experience.