Operations and Finance Manager (Bilingual Spanish & English)

About the role

The Operations and Finance Manager is a senior, mission-critical leader at National COSH, working in close partnership with the Executive Director to ensure the organization has the financial strength, systems, and operational backbone needed to power a growing national movement for worker safety and justice. This role is key to the organization's success.

Key Responsibilities

• Bilingual Spanish–English is strongly preferred.
• Organizational Leadership & Strategy:
  • Develop and manage day-to-day operations and organizational workflow, ensuring strong coordination across staff, projects, and priorities.
  • Serve as a strategic financial partner to leadership, identifying risks, opportunities, and needed adjustments.
  • Ensure organizational financial and legal compliance across all systems and processes.
  • Oversee and serve as the primary liaison with external Financial Support.
  • Contribute to strategic planning, impact tracking, and organizational development initiatives.
  • Produce ad-hoc analysis and lead special projects that support leadership and board priorities.
• Operations and Systems Management:
  • Identify tools and build systems to ensure smooth, high-impact organizational workflow and day-to-day operations.
  • Lead end-to-end coordination, operations and logistics for National COSH convenings, including our national conference (COSHCON), WeRise! Worker Leadership Academy, board meetings, staff retreats, and other national gatherings.
  • This includes managing timelines, vendors, budgets, run of show, and cross team coordination to ensure high quality, values aligned events across a national network.
  • Oversee contracts, vendors, reimbursements, stipends, and organizational filings and compliance.
  • Lead systems-building projects, including technology integrations and file management, while supporting database management.
  • Serve as a resource to COSH affiliates to strengthen their financial and operational capacity.
• Financial Systems, Controls & Compliance:
  • Maintain strong financial systems, internal controls, and documentation practices.
  • Oversee external financial partner, to ensure accurate QuickBooks entries, reconciliations, and timely monthly closes.
  • Oversee income tracking across grants, contracts, and individual contributions to ensure accuracy, compliance, and alignment with funding commitments.
  • Maintain real-time budget-to-actuals, grant allocations, and cash-flow projections to support organizational planning and decision-making.
  • Review and approve invoices, credit card activity, reimbursements, and payment documentation; ensure accurate coding and compliance.
  • Lead audit and financial review processes, including preparation and follow-up.
  • Review, interpret, and translate monthly financial reports into clear, actionable insights for the Executive Director, staff, and board.
  • Maintain and continuously improve financial procedures, templates, and tracking systems.
  • Oversee and support organizational compliance with federal and state 501(c)(3) requirements.
• Grants and Contracts:
  • Develop and manage grant budgets, spending plans, and financial reporting, working closely with the Associate Director of Development and program leads.
  • Track grant allocations, reimbursement schedules, deliverables, and reporting deadlines across funding cycles.
  • Support the creation and financial review of MOUs, subgrant agreements, and partner agreements to ensure compliance and sustainability.
• Human Resources & Administration:
  • Oversee staff onboarding, payroll coordination, benefits enrollment, and personnel records.
  • In partnership with External Financial and HR Support, manage payroll coordination; track compensation changes, PTO, leave categories, and personnel records; support SEP IRA and benefits administration.
  • Support implementation of personnel policies and collective bargaining agreements.

Qualifications

• 5+ years of progressively responsible experience in operations, financial management, budgeting, and grants management in a nonprofit, labor, or mission-driven organization.
• Experience working closely with executive leadership and boards, providing financial insight to support strategic decision-making.
• Proven ability to build, improve, and manage operational and financial including policies, procedures, technology integrations, and internal controls.
• Demonstrated experience managing complex, multi-fund budgets, restricted grants, and compliance across multiple funding streams.
• Commitment to developing an organizational work and operations culture that promotes high-impact, mission-driven outcomes.
• Experience coordinating with external financial support firms, accountants, auditors, and payroll providers.
• Strong project management skills, with the ability to manage multiple priorities, deadlines, and stakeholders with minimal supervision.
• Exceptional attention to detail, accuracy, and follow-through.
• Highly organized, proactive, and able to anticipate needs, solve problems, and take initiative without being asked.
• Comfortable working independently in a remote environment while collaborating with a national team across time zones.
• Excellent written and verbal communication skills; able to translate financial information into clear, actionable insights for staff and leadership.
• High integrity and discretion in handling sensitive financial, personnel, and organizational information.
• Demonstrated commitment to workers’ rights, racial justice, and social justice values.
• Bilingual Spanish/English required.

Salary and Benefits

Salary: $85,000 – $90,000, commensurate with experience and expertise.

• Excellent Benefits Package: Includes 100% individual and 70% family health and dental insurance coverage, a 5% retirement contribution, paid time off, holidays, a monthly stipend for remote work setup, and phone reimbursement for work-related communication expenses.
• This is a full-time, U.S.-based position reporting to the Executive Director, with flexible remote work options.

National COSH is an equal opportunity employer committed to fostering a diverse team that reflects a variety of backgrounds, perspectives, styles, and experiences.