Operations and Events Specialist.
Dartmouth College · Hanover, NH · 3 wk ago
Hybrid$18.7/hrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse the posting.
Key info:
- Position Title: Operations and Events Specialist (but we don't repeat as heading)
- Posting date, closing date, position number, etc: we can drop or put in short p maybe but not as heading. Probably drop as minor metadata.
- Hiring Range Minimum $18.70, Maximum $22.00 => Pay section.
- Union Type Not a Union Position, SEIU Level Not an SEIU Position, FLSA Status Non-Exempt, Employment Category Regular Full Time, Scheduled Months per Year 12, Scheduled Hours per Week 40, Schedule Location Hanover, NH, Remote Work Eligibility? Hybrid, Is this a term position? No, Is this a grant funded position? No.
- Position Purpose paragraph.
- Description: Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience.
- Required Qualifications - Skills, Knowledge And Abilities: list of bullet-like statements (but not bullet). We'll need to convert to
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to parse the posting.
Key info:
- Position Title: Operations and Events Specialist (but we don't repeat as heading)
- Posting date, closing date, position number, etc: we can drop or put in short p maybe but not as heading. Probably drop as minor metadata.
- Hiring Range Minimum $18.70, Maximum $22.00 => Pay section.
- Union Type Not a Union Position, SEIU Level Not an SEIU Position, FLSA Status Non-Exempt, Employment Category Regular Full Time, Scheduled Months per Year 12, Scheduled Hours per Week 40, Schedule Location Hanover, NH, Remote Work Eligibility? Hybrid, Is this a term position? No, Is this a grant funded position? No.
- Position Purpose paragraph.
- Description: Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience.
- Required Qualifications - Skills, Knowledge And Abilities: list of bullet-like statements (but not bullet). We'll need to convert to - .
- Preferred Qualifications: Experience, either through education or employment, in the energy/climate/sustainability fields.
- Department Contact for Recruitment Inquiries email and phone: maybe minor metadata; we could put in a short p under "Contact" but not required heading. Probably drop.
- Special Instructions: Tobacco-Free Policy.
- Additional Instructions: Quick Link.
- Key Accountabilities Description: two sections: Operations Support (50% time) and Event Support (50% time). Each with bullet-like list.
- Also "Demonstrates professionalism and collegiality..." and "Performs other duties as assigned."
We need sections: About the role (maybe position purpose), Responsibilities (key accountabilities), Requirements (education), Qualifications (maybe required qualifications?), Skills (skills list), Benefits (none given), Pay (hiring range), Schedule (hours, location, hybrid). We must only include sections with real specific content.
We have Pay: yes.
Schedule: we have Scheduled Hours per Week 40, Scheduled Months per Year 12, Location Hanover, NH, Remote Work Eligibility Hybrid. That's specific.
Benefits: not mentioned; we should not create Benefits section.
About the role: we have Position Purpose paragraph. Could be "About the role". Use that.
Responsibilities: we have Key Accountabilities with Operations Support and Event Support details. That's responsibilities.
Requirements: Education requirement: Bachelors or equivalent.
Qualifications: maybe we can combine required qualifications and preferred qualifications? But we have separate headings: Qualifications (maybe for required qualifications) and Skills (for skills list). The instruction says use headings for section headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly.
Thus:
- About the role: Position Purpose paragraph.
- Responsibilities: Key Accountabilities (Operations Support, Event Support) plus maybe "Demonstrates professionalism..." and "Performs other duties as assigned."
- Requirements: Education requirement (Bachelors or equivalent).
- Qualifications: maybe the Required Qualifications - Skills, Knowledge And Abilities? But that is more skills. However we have separate Skills heading. So Qualifications could be the Required Qualifications - Education and Yrs Exp? But that's already in Requirements. Hmm.
We could treat:
- Requirements: Education and experience (Bachelors or equivalent).
- Qualifications: Required Qualifications - Skills, Knowledge And Abilities (list).
- Skills: Preferred Qualifications (energy/climate/sustainability experience) maybe? Or we could put the list of skills under Skills heading and Preferred Qualifications under Qualifications? But the instruction says use headings for section headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't say we must use all; we can choose which to include based on content.
We have:
- Education requirement (Bachelors or equivalent) -> Requirements.
- Required Qualifications - Skills, Knowledge And Abilities -> could be Skills.
- Preferred Qualifications (energy/climate/sustainability) -> maybe Qualifications? Or could be added under Skills as additional.
But we have both Required Qualifications - Skills, Knowledge And Abilities (a list) and Preferred Qualifications (a single line). We could put the Required Qualifications list under Skills heading, and the Preferred Qualifications under Qualifications heading (as a brief statement). Or we could combine.
Better: Use Qualifications for Required Qualifications - Skills, Knowledge And Abilities (since they are qualifications). Use Skills for Preferred Qualifications? But Preferred Qualifications is also a qualification. Hmm.
Let's decide:
- About the role: Position Purpose.
- Responsibilities: Key Accountabilities (Operations Support, Event Support) plus professionalism line.
- Requirements: Education requirement (Bachelors or equivalent).
- Qualifications: Required Qualifications - Skills, Knowledge And Abilities (list).
- Skills: Preferred Qualifications (energy/climate/sustainability experience).
- Pay: Hiring range.
- Schedule: Hours, weeks, location, hybrid.
We must not create sections with filler. All have content.
Now format.
We need
for each section heading.
Inside each section, we need
for prose,
- for lists.
We must preserve all substantive information, not invent or summarize away detail.
Let's extract exact phrasing.
Position Purpose: "The Operations and Events Specialistfor the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations."
Note there is a missing space: "Specialistfor". We should keep as is? Probably keep exactly as given.
Responsibilities: Key Accountabilities Description includes two subsections.
Operations Support: list:
- Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
- Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff
- Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order
- Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed
- Coordinates ordering business cards and name tags for Institute staff members
- Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
- Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked
- Provides miscellaneous administrative support to the Institute directors, time permitting, including processing receipts and financial documents for reimbursement and assisting with travel arrangements
Percentage Of Time 50 (maybe include as note). We'll keep as part of description? Could add a line "Percentage of time: 50%". But we must preserve all substantive information; we can include that as a sentence.
Event Support:
- Assists with internal events including, but not limited to, , submission of work orders, creating signage, printing name tags, ordering catering, managing invitations/registrations, providing day-of support, and coordinating other event logistics, as needed
- Provides support for external group events on-site as needed, and represents Institute at off-site events, as needed
Percentage Of Time 50.
Then "Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all."
"Performs other duties as assigned."
We'll include those as prose.
Requirements: "Bachelors or equivalent combination of education and experience"
Qualifications (Required Qualifications - Skills, Knowledge And Abilities): list items:
- Strong planning and organizational skills, including the ability to handle multiple priorities and deadlines
- Excellent interpersonal and customer service skills, as well as verbal and written communication skills
- High attention to detail and accuracy
- Dedication to improving office efficiencies and workflows
- Ability to work independently and as part of a team
- Proficiency with computer applications such as Microsoft Word/Google Docs and Microsoft Excel/Google Sheets
- Ability to acquire new technical skills and implement new procedures
- Evidence of conscientiousness, self-direction, and common sense as exercised in a professional context
- Valid driver’s license
We need to keep exactly as given, maybe preserve punctuation.
Skills (Preferred Qualifications): "Experience, either through education or employment, in the energy/climate/sustainability fields"
Pay: "Hiring Range Minimum $18.70 Hiring Range Maximum $22.00"
We could phrase as "Hiring range: $18.70 – $22.00 per hour". Must preserve info; we can rephrase slightly? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Rephrasing may be okay as long as we keep the numbers and meaning. Safer to keep exact phrase: "Hiring Range Minimum $18.70 Hiring Range Maximum $22.00". Could put in
.
Schedule: we have:
- Scheduled Months per Year 12
- Scheduled Hours per Week 40
- Schedule Location of Position Hanover, NH
- Remote Work Eligibility? Hybrid
- Is this a term position? No (maybe not needed)
- Is this a grant funded position? No (maybe not needed)
We should include substantive info: 12 months per year, 40 hours per week, location Hanover, NH, hybrid remote eligibility.
We could format as: "Scheduled months per year: 12; scheduled hours per week: 40; location: Hanover, NH; remote work eligibility: hybrid."
But must preserve all substantive information; we can rephrase as long as we keep the info. Probably acceptable.
Now produce HTML.
We must not include or . Just fragment.
Let's craft:
About the role
The Operations and Events Specialistfor the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations.
Responsibilities
Operations Support (50% of time)
- Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
- Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff
- Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order
- Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed
- Coordinates ordering business cards and name tags for Institute staff members
- Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
- Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked
- Provides miscellaneous administrative support to the Institute
for each section heading. Inside each section, we need
for prose,
- for lists.
We must preserve all substantive information, not invent or summarize away detail.
Let's extract exact phrasing.
Position Purpose: "The Operations and Events Specialistfor the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations."
Note there is a missing space: "Specialistfor". We should keep as is? Probably keep exactly as given.
Responsibilities: Key Accountabilities Description includes two subsections.
Operations Support: list:
- Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
- Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff
- Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order
- Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed
- Coordinates ordering business cards and name tags for Institute staff members
- Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
- Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked
- Provides miscellaneous administrative support to the Institute directors, time permitting, including processing receipts and financial documents for reimbursement and assisting with travel arrangements
Percentage Of Time 50 (maybe include as note). We'll keep as part of description? Could add a line "Percentage of time: 50%". But we must preserve all substantive information; we can include that as a sentence.
Event Support:
- Assists with internal events including, but not limited to, , submission of work orders, creating signage, printing name tags, ordering catering, managing invitations/registrations, providing day-of support, and coordinating other event logistics, as needed
- Provides support for external group events on-site as needed, and represents Institute at off-site events, as needed
Percentage Of Time 50.
Then "Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all."
"Performs other duties as assigned."
We'll include those as prose.
Requirements: "Bachelors or equivalent combination of education and experience"
Qualifications (Required Qualifications - Skills, Knowledge And Abilities): list items:
- Strong planning and organizational skills, including the ability to handle multiple priorities and deadlines
- Excellent interpersonal and customer service skills, as well as verbal and written communication skills
- High attention to detail and accuracy
- Dedication to improving office efficiencies and workflows
- Ability to work independently and as part of a team
- Proficiency with computer applications such as Microsoft Word/Google Docs and Microsoft Excel/Google Sheets
- Ability to acquire new technical skills and implement new procedures
- Evidence of conscientiousness, self-direction, and common sense as exercised in a professional context
- Valid driver’s license
We need to keep exactly as given, maybe preserve punctuation.
Skills (Preferred Qualifications): "Experience, either through education or employment, in the energy/climate/sustainability fields"
Pay: "Hiring Range Minimum $18.70 Hiring Range Maximum $22.00"
We could phrase as "Hiring range: $18.70 – $22.00 per hour". Must preserve info; we can rephrase slightly? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Rephrasing may be okay as long as we keep the numbers and meaning. Safer to keep exact phrase: "Hiring Range Minimum $18.70 Hiring Range Maximum $22.00". Could put in
. Schedule: we have: - Scheduled Months per Year 12 - Scheduled Hours per Week 40 - Schedule Location of Position Hanover, NH - Remote Work Eligibility? Hybrid - Is this a term position? No (maybe not needed) - Is this a grant funded position? No (maybe not needed) We should include substantive info: 12 months per year, 40 hours per week, location Hanover, NH, hybrid remote eligibility. We could format as: "Scheduled months per year: 12; scheduled hours per week: 40; location: Hanover, NH; remote work eligibility: hybrid." But must preserve all substantive information; we can rephrase as long as we keep the info. Probably acceptable. Now produce HTML. We must not include or . Just fragment. Let's craft:
About the role
The Operations and Events Specialistfor the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations.
Responsibilities
Operations Support (50% of time)
- Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed
- Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff
- Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order
- Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed
- Coordinates ordering business cards and name tags for Institute staff members
- Maintains Institute Outlook groups, reviewing and updating on a quarterly basis
- Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked
- Provides miscellaneous administrative support to the Institute