Event Operations Specialist

About the role

The Event Operations Specialist will be the operational backbone behind Alma’s growing events engine, ensuring every in-person dinner, party, and workshop we run for founders and HR / People teams comes together seamlessly, on time, and at a premium standard.

Responsibilities

• Own Event Logistics & On-Site Execution
• Manage the full operational lifecycle of events: venue sourcing, catering, vendors, AV, run-of-show, merch, and day-of readiness
• Act as the point person on-site, resolving issues quickly and keeping everything running smoothly
• Ensure every event feels premium, thoughtful, and true to Alma's brand
• Create and refine repeatable operational playbooks, checklists, and timelines for different event formats
• Standardize workflows and documentation so events run consistently, whether it's a 20-person dinner or a 200-person conference
• Track budgets, staffing needs, and vendor relationships tied to our events calendar
• Support Planning & Cross-Functional Coordination
• Partner with the Events & Partnerships Lead to translate strategy into an operational plan
• Review event requests and stakeholder needs to make sure logistics match the intended experience
• Keep timelines, action items, and follow-ups visible and on track across multiple events running in parallel
• Deliver clear, regular updates on event readiness, risks, and support needed
• Track Performances & Iterate
• Monitor what worked operationally at each event — what caused friction, what saved time — and feed it back into future planning
• Track expenses against budget for each event, flag overages early, and propose budgets for upcoming events based on past spend and scope
• Continuously improve processes as Alma's event cadence grows

Requirements

• Run the operational side of high-quality events - whether professionally or as a student- and know what it takes to make one go off without a hitch
• Highly organized and can manage multiple events and vendors in parallel without dropping details
• Strong judgment and stay calm when something on-site doesn't go to plan
• Comfortable owning logistics end-to-end, from planning through breakdown
• Enjoy building systems and documentation, not just executing one-off events
• Communicate clearly and proactively with stakeholders across teams

Qualifications

• Loves creating memorable event experiences for the attendees

Skills

• Event planning and coordination
• Vendor management
• On-site execution and problem-solving
• Project management
• Communication and collaboration

Benefits

• Competitive base salary based on experience
• 100% Health coverage + Vision + Dental
• 20 days PTO + 10 Federal Holidays
• $250 per month in wellness allowance
• A front-row seat to startup growth, with mentorship from legal, tech, and business leaders
• Opportunities to shape internal systems, take on more strategic ownership as you grow, and build something new

Pay

Compensation Range: $65K - $75K