Operations Administrator

About the role

San Diego based commercial property services company seeking an experienced Operations Administrator to join our growing team.

Responsibilities

• Support multiple service divisions and ensure day-to-day administrative processes are completed accurately and on time.
• Coordinate schedules, work orders, and field teams.
• Interact professionally with clients, vendors, and internal stakeholders through excellent communication and customer service.
• Review data accurately, track performance, and support process improvements.
• Document, report, and assist with basic invoicing or billing support.
• Manage multiple priorities in a fast-paced environment with high levels of organization and attention to detail.
• Use basic office software and digital tools such as email, spreadsheets, scheduling or work order systems.
• Support the open purchase orders process review, communication with sub-contractors, and invoice collection.
• Aid in documentation management, including credit card expense reports, W9s, business licenses, etc.

Requirements

• Highly organized and detail-oriented with a passion for keeping things on track behind the scenes.
• Comfortable managing multiple priorities in a fast-paced environment.
• May be early in your career or looking to grow within operations or administration, eager to learn, dependable, tech-savvy, and able to navigate systems, spreadsheets, and changing priorities.
• 1+ year of office or administrative work in a related field or industry.
• Bilingual in English/Spanish preferred but not required.
• Strong organizational and interpersonal skills, including both written and verbal communication.
• Knowledge of Microsoft Office and CRM systems (Sage, Zoho, Crystal Reports) preferred.
• Ability to maintain confidentiality, work collaboratively, and possess good organizational and problem-solving skills.

About Us

At Lot Commercial Property Services, we are a trusted leader in commercial property maintenance, partnering with some of the industry’s most respected property owners and managers. For nearly 40 years, we’ve built a strong reputation by delivering reliable maintenance services to shopping centers, office buildings, and other commercial buildings. Our mission is to be the best place to work, where team members are empowered, supported, and given opportunities to grow in a fast-paced, team-oriented environment.

Benefits & Compensation

Our employees enjoy robust benefits, including a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer-sponsored mental health and wellness resources. This position pays between $28.00- $32.00 per hour, depending on experience. All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V. This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.