Operations Administrator

About the role

The Operations Administrator provides administrative, financial, and onboarding support across all office locations, serving as a key operational resource for the Project Management and Field Operations teams. This position handles day-to-day office administration, new hire onboarding coordination, budget entry, payroll support, and tracking and reporting functions that keep offices running smoothly. The position will be based in our Deer Park, Texas office located at 1300 Underwood Road, Deer Park, Texas, 77546, and will report to Dacon’s VP of PM and/or Field Operations.

Responsibilities

• Serve as the administrative point of contact across all office locations, addressing daily operational needs.
• Order and maintain office supplies and inventory for all office locations.
• Report and coordinate building and facility issues with office management.
• Provide day-to-day administrative support to Project Management and/or Field Operations staff.
• Maintain seating charts, contact logs, and Project Management organizational charts for all office locations.
• Coordinate with management to support new hire placement.
• Assist new hires with system access, logins, and onboarding setup.
• Provide ongoing administrative support to the PM and Field Operations teams.
• Enter and manage budgets in the ERP system outside of the monthly close period.
• Support the month-end close process during the 8-10 day period when budget entry is paused.
• Process monthly PNC credit card statements, including distributing personal logs, verifying coding, and organizing and sorting receipts.
• Submit check requests for vendor payments and coordinate with Accounting to process and issue checks as needed.
• Partner with Accounting on expense reports and related follow-up items.
• Assist with time entry in timekeeping system, including submitting timecards on behalf of employees on vacation when instructed to do so.
• Support Payroll by tracking timecards and ensuring accurate, timely submission and entry.
• Coordinate with HR to update and assign new timecard approvers when management or supervisor changes occur.
• Maintain the order entry and change order master log.
• Manage the staffing allocation spreadsheet.
• Track and log vacation requests on the team calendar.
• Coordinate, order, set up, and break down client and team lunches.
• Assist with general office needs and ad hoc requests as they arise.
• Perform special projects and complete other duties as assigned or requested.

Qualifications

• High school diploma or GED required; Associate’s degree in Business Administration or a related field preferred (2 years of relevant experience may be considered in lieu of a degree).
• Minimum 2 years of experience in office administration, project support, or accounting/payroll support.
• Working knowledge of budgeting, timekeeping, or ERP systems, or willingness to learn.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with the ability to manage multiple recurring administrative tasks across several office locations.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive payroll, financial, and personnel information.
• Ability to work collaboratively with Project Management, Procurement, Accounting, HR, and Payroll teams.
• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.
• Work is primarily performed in a climate-controlled office environment. Reasonable accommod