Operations Administrator

About the Role

The Operations Administrator plays a key role in ensuring projects transition smoothly from contract award through field execution. This position is ideal for a highly organized, detail-oriented professional with a construction background who enjoys coordinating multiple priorities, improving operational processes, and helping maximize field productivity. The Operations Administrator serves as a central point of coordination to ensure crews have the information, schedules, and resources needed to execute projects efficiently.

Responsibilities

• Manage the operational handoff of projects from award through field execution.
• Review and update project work orders to ensure all job information is complete, accurate, and ready for production.
• Create and maintain project phasing maps and work plans that allow field crews to execute projects efficiently and safely.
• Assist in developing and maintaining production schedules while helping optimize crew utilization across multiple projects.
• Coordinate with Operations, Estimating, Sales, and Field Supervisors to prioritize work and adjust schedules as project conditions change.
• Monitor project readiness by confirming required documentation, materials, permits, and other prerequisites are in place before work begins.
• Review project performance throughout execution and identify opportunities to improve estimating accuracy, scheduling efficiency, production methods, and overall job profitability.
• Maintain accurate project documentation within company software systems and ensure operational records remain current.
• Perform additional administrative and operational support duties as assigned.

Qualifications

• 2-5 years of experience in construction operations, project coordination, scheduling, or a related role.
• Preferred experience working in a commercial construction, heavy civil, paving, utilities, or similar construction environment.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills with the ability to work effectively with office personnel and field operations.
• Proficiency with Microsoft Office, particularly Excel, and experience using construction software.
• Strong attention to detail and commitment to data accuracy.