Operating Room Scheduler

About the role

This position involves monitoring and scheduling cases in the operating room (OR), coordinating equipment, and communicating with various stakeholders.

Responsibilities

• Monitor vendors, students, and reps for correct documentation before entry.
• Aid in scheduling urgent and emergent surgeries/procedures.
• Coordinate internal and external equipment needs for cases.
• Communicate with staff and surgeons regarding special equipment requirements.
• Complete and maintain logs for defective equipment and borrowed items.
• Maintain OR schedule, address scheduling issues, and optimize OR time utilization.
• Monitor daily schedules for OR availability and potential issues.
• Inform relevant departments and OR staff coordinators for add-on cases and cancellations.
• Work with Service Line Coordinators and Charge staff on OR schedules and case placements.
• Handle staffing phone calls and create/update OR surgical procedures.
• Monitor and document Temptrak, reporting findings as necessary.
• Ensure complete documentation for medical concerns like allergies, MH, and latex sensitivities.
• Initiate emergency staff call-in processes and record call-back times.
• Print peri-procedure-related documentation for surgeries/procedures.
• Transport equipment/human tissue/blood/specimens as needed.
• Create and distribute daily schedules and reports.
• Provide end-of-shift reports and enter/update anesthesia assignments.
• Support operating room scheduling for various departments.

Requirements

High school graduate or equivalent. State criminal background check and Federal (if applicable), as required for regulated areas. One (1) year of medical office experience with scheduling responsibilities preferred.

Qualifications

High school graduate or equivalent. State criminal background check and Federal (if applicable), as required for regulated areas. One (1) year of medical office experience with scheduling responsibilities preferred.

Skills

Strong written and verbal communication skills. Familiarity with medical terminology.

Benefits

N/A

Pay

N/A

Schedule

N/A

Company

WVUH West Virginia University Hospitals

Cost Center

1700 WVUH HVI 2 Southeast

Address

1 Medical Center Drive Morgantown West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.