Operating Room Scheduler

Qualifications

• High school diploma or GED.
• Minimum 2 years of experience in a healthcare environment, plus 2 years of administrative/organizational management experience.
• Must be highly detail-oriented with the ability to manage multiple tasks simultaneously.

License/Certification

• Basic Life Support (BLS) required.

Other Requirements

• U.S. Citizen.
• Strong organizational and communication skills.
• Proficiency in scheduling systems, office software, and healthcare databases.

Responsibilities

• Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
• Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
• Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
• Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
• Create and manage manual schedules when automated systems are down.
• Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
• Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
• Coverage of the operating room, including call-in services.
• Clock in/out and track time worked.
• Coordinate with the pharmacy regarding surgical medications and patient requirements.
• Call patients on waiting lists when slots become available and provide appointment notifications.
• Communicate delays or changes in schedules to patients and staff promptly.
• Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.