Operating and Capital Budget Supervisor

About the role

The Operating & Capital Budget Supervisor will work closely with the Planning, Design & Development Department Business Services Manager to oversee financial activities, including data analysis, budget management, fiscal reporting, and purchasing activities. This role involves managing the department's general fund operating and Capital Investment Plan/PAYGO, overseeing budget development processes, monitoring capital projects, conducting complex analytical tasks, and managing major project accounting functions.

Major Duties And Responsibilities

• Supervise assigned staff, including assigning, monitoring, and reviewing completed work, providing input in staffing decisions, evaluating performance, and assisting with career and professional development.
• Aid in coordinating the development of the department's annual budget requests and processes.
• Develop financial reporting tools and assist the Business Services Manager in monitoring and managing the annual operating and capital budget.
• Aid in preparing the User Fees model for various divisions' services, including activities related to 160D requirements and End of Year Reconciliation.
• Collaborate with the Business Services Manager, Division Managers and administrative staff in budget monitoring and developing solutions for unfunded operational and procurement needs and other complex budget/vendor payment issues.
• Provide support for the department’s departmental charges for CRTPO, Community Tree Canopy Preservation Division, and I&T.
• Serve as one of the department’s security liaison and manage departmental access for various technology applications.
• Approve various accounts payable transactions in the City’s financial system (Workday), including requisitions for purchase orders, purchase order change orders, requests for checks, etc.
• Manage capital project and grant master setup in Munis, including determining and/or establishing the correct funding sources and priority of fund allocation.
• Serve as the Workday expert for all operating and capital budget needs within the department.
• Represent the department on City-wide committees and workgroups on management initiatives and policy reviews.
• Provide assistance in annual reviews of fixed assets and other associated accounting processes with the Finance Department.
• Develop and deliver appropriate training to relevant staff for Workday.
• Act as the department Procurement Card (P-Card) Program Manager, reviewing all transactions for accuracy, completeness, and proper financial coding weekly and/or monthly for reconciliations.
• Collaborate with the Department Business Services Manager on other related job duties and special projects as assigned.

Knowledge, Skills & Abilities

• Considerable knowledge of generally accepted accounting principals.
• Knowledge of the principles and policies of budget preparation and administration.
• Considerable knowledge of principles and practices of governmental accounting.
• Ability to develop and manage budgets within a local governmental agency.
• Ability to communicate effectively in writing, one-on-one, small group, and presentation situations.
• Advanced Microsoft Word and Excel skills with an ability to master other job-related software such as ERP systems and the finance components of human resource systems.
• Critical thinking and strategic planning skills.
• City financial, procurement and budget related policies and procedures.

Preferred Qualifications

• Bachelor or Master’s degree in business administration, accounting, public administration, or a closely related field.
• Two (2) years of progressive financial and budget management experience.
• Supervision experience preferred.

Minimum Qualifications

• Bachelor's degree and three years of relevant work experience or equivalent combination of background, education and skills to perform the duties of the position.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

How To Apply

Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte’s benefits.

Equal Opportunity Employer

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably.