Onsite Housing and Talent Acquisition Coordinator

About the role

This is a dynamic role within the People & Culture office that supports the: Assistant Director and Director of P&C, Learning and Development Manager, and Talent Acquisition Manager. This role provides hands-on experience in elevating the employee experience by interactively engaging with seasonal employees living in onsite housing and liaison for employees relocating to Vail Valley.

What You Will Do

• Elevate the pre-arrival experience for all employees.
  • Plan and execute a seamless new hire arrival process, onboarding, offboarding and transfer process to include pre-arrival communication and housing coordination.
  • Prepare rooms for the arrival of new employees.
  • Ensure par stock and the condition of the room are up to the required standards.
  • Create a welcome care package to be placed in rooms for new arrivals.
  • Maintain and track occupancy by type of employees and type of housing.
  • Update and maintain accurate employee records and assist with reporting to include housing rent payments and deposit refunds.
  • Update spreadsheet with transportation schedule for arrivals to staff housing, make appropriate housekeeping and reservation requests in Opera.
  • Responsible for the cleanliness of Staff Housing through regular scheduled room checks and Laundry Room monitoring.
  • Cookout with Engineering for related issues such as mechanical, electrical, plumbing, AC issues, all maintenance requests put through HotSos and followed up on.
  • Conduct room inspections for departure employee to ensure all equipment and rooms are returned in good and working condition, no damages in any part of the room.
  • Plan and organize the yearly social calendar for the staff in Employee Housing.
  • Plan and execute regular employee events and gatherings that are diverse, inclusive and meaningful. With special programming for staff living in housing.
  • Aid employees relocating to Vail with housing options and relocation guidance.
  • Updating Relocation Guide with helpful relevant information.
• Talent Acquisition Support the Talent Acquisition Manager with day-to-day onsite recruiting activities and Workday management.
  • Assists in the full cycle recruitment process, including posting and maintaining job requisitions, screening candidates, scheduling interviews, reference checks, coordinating job offers, sending/processing new hire paperwork, hiring into Workday, and recruitment tracking.
  • Screens resumes and assists with initial candidate outreach.
  • Schedules interviews and coordinates with candidates and hiring managers.
  • Ensures all candidate records and requisitions are accurately maintained in Workday.
  • Aids in tracking applicant flow on data tracking sheet.
  • Aids in the visa process by gathering documents, creating organizational charts and updating candidate communications.
  • Help create a smooth, positive experience for candidates throughout the hiring process by tracking where in the process they are and ensuring timely communication flow.
  • Carries out administrative activities related to TA, such as data entry, reporting, copying, sending emails and answer phones according to Four Seasons standards.
  • Weekly meetings with TA Manager to review the needs of onsite operation.
  • Point person for walk ins or recruitment inquiries.
  • Coordinates with P&C team for local community and State university/college presentations and recruitment fairs.

P&C Support

• Exhibit a professional, approachable demeanor at all times as they are the first point of contact for employees and applicants in the P&C office.
• Support the team through many facets of People and Culture, including but not limited to: HR systems administration and records management (Workday), recruitment, onboarding/offboarding, employee events, compliance and various reporting and administrative duties.
• Aid in executing the employee experience strategy.

What You Bring

• 2 years of administrative experience, preferably within People & Culture / Human Resources.
• High level of professionalism, integrity, and confidentiality.
• High proficiency with Microsoft Office, Canva, Forms, Engage and have working knowledge of HRIS or similar systems.
• Exceptional organization and detail oriented, with an unmatched ability to manage multiple priorities.
• Ability to interact effectively with all levels of management and staff.
• Ability to work independently, take initiative and use good judgment.
• Possess a high level of emotional intelligence coupled with excellent communication.
• Experience working in a hotel and/or hospitality experience preferred.
• Fluency in English is required for this location and this job requires applicants to have current work authorization in the in the United States.

What We Offer

• Hourly Wage: $31.46 per hour
• Winter Season Lifestyle Benefit
• Merchant Pass Available
• 401k participation with company matching program
• Benefits: Medical, Dental and Life Insurance Discounted travel with discounted F&B and Spa Services at Four Seasons Hotels and Resorts Worldwide.
• Employee cafeteria for meals.
• Be yourself and become a member of a work family that cares about you and invests in your development.
• Elevate your craft here and abroad!
• Employee engagement at all levels; Where your thoughts and ideas are not only heard but actioned.

Schedule & Hours

This is a full-time, non-exempt, hourly position. A successful candidate will have the ability to work Monday through Friday and Holidays and weekends as needed based on employee events.