Online Media and Public Outreach Coordinator (Elections Outreach Coordinator)

About The Position

The Riverside County Department of Registrar of Voters is seeking an Online Media and Public Outreach Coordinator (Elections Outreach Coordinator) for the Outreach Division in the Riverside location. The role includes developing and delivering public outreach programs, coordinating community events, and producing digital content that educates voters about elections, registration, and the democratic process.

Essential Duties

• Oversee the assignment of tasks and prioritization of workloads for volunteers, temporary staff, and regular employees; ensure staff have the resources, equipment, materials, and support to successfully implement outreach events and communications initiatives.
• Cook up the planning and implementation of organizational events of various topics involving the Registrar of Voters, such as elections, voter registration, programs, and services provided to the public.
• Develop and determine effectiveness of distribution and outreach media plan; make recommendations for modifications as required.
• Serve as an advocate for the Registrar of Voters, promoting transparency, integrity and public trust in the election process through community outreach and engagement; build partnerships with community leaders and various external organizations to broaden outreach initiatives and promote volunteer participation.
• Oversee the operational budget for community outreach events and initiatives; monitor and recommend adjusting allocations ensuring fiscal responsibility; track expenditures and revenues to maintain alignment with program goals.
• Create event planning timelines, task checklists and post-event analysis reports to support continuous improvement of outreach initiatives; create various communication materials including, but not limited to, pamphlets, flyers and posters to strengthen community engagement.
• Coordinate the release and distribution of ROV information to social media platforms; organize and arrange outreach campaigns.
• Represent the Registrar of Voters at both internal and external meetings, community events and professional gatherings; serve as a liaison to external constituents, including community members, corporations, volunteers, vendors, and sponsors to foster partnerships and collaborative relationships.
• Create various media content materials, including presentations to be used for outreach responsibilities.
• Cook up event planning timelines, task checklists and post-event analysis reports to support continuous improvement of outreach initiatives; create various communication materials including, but not limited to, pamphlets, flyers and posters to strengthen community engagement.
• Coordinate and participate in organizational representation at County events and other community-based events ensuring a consistent and professional presence that reflects the Registrar of Voters’ mission and values; oversee logistics, resources and staff assignments to ensure efficient and effective service delivery.
• Independently handle key parts of video production to engage outreach efforts including shooting footage, recording audio, and completing standard edits for professional videos.
• Communicate pre-event instructions with vendors, volunteers, assigned staff, and event hosts; deliver a well-executed event that fosters community participation and involvement; provide onsite guidance to support and address questions or troubleshoot unforeseen issues.
• Ensure all day-of-event details are addressed, including delivery of materials, pre-event set-up and equipment; conduct briefing of information to volunteers, temporary staff, regular employees, and all major community outreach stakeholders; monitor and track progress of outreach activities and evaluate results to guide enhancements for future initiatives.

Minimum Qualifications

• Education: Graduation from an accredited college or university with a bachelor's degree, preferably with major coursework in business and/or public administration, management, communications, public relations, or a closely related field.
• Experience: Three years working in community-based, volunteer, non-profit, government, public, or corporate organizations performing journey-level administrative and/or coordination functions related to community engagement or media outreach, public services or programs, preferably with experience in volunteer or community programs, external relations, community outreach, development, events management, marketing, or communications.
• Knowledge of: Event planning methods and principles; methods and techniques used for organizing and managing projects or programs, planning breakdown, assignment designation, and budgeting; election laws, regulations and ordinances; volunteer and temporary services and the role of volunteers in relation to paid County staff; techniques for supporting, guiding and encouraging team members, digital tools and systems to support scheduling, recordkeeping and project coordination; Riverside County Registrar of Voters services.
• Ability to: Plan and organize events; work within event timelines and budgets; analyze post-event information and data; create strong presentations; design creative brochures and promotional materials; organize event assignments and provide feedback; effectively communicate both orally and in writing; establish rapport and maintain cooperative, productive working relationships with staff, volunteers, groups, and community organizations; establish and maintain records and controls; prepare reports and correspondence; multi-task; work both independently and as part of a team; have excellent customer service skills.

Other Requirements

• Licenses/Certificates: Possession of a valid California Driver’s License is required.

Supplemental Information

For questions regarding this recruitment, please contact Lital Slobodsky at lslobodsky@rivco.org or 951-955-5005. Please allow 1-2 business days for a response to general inquiries.