Onboarding Specialist

Essential Functions

• Facilitate the onboarding process for new and current employees changing positions, including extending offer letters, coordinating orientation sessions, completing necessary paperwork, and ensuring compliance with company policies and procedures.
• Conduct comprehensive background checks on new hires using various databases and resources. This includes but is not limited to; Statewide Central Registry, Staff Exclusion List, Sex Offender Registry, DOHMH Comprehensive Background Checks, FAMs (if applicable), Reference checks.
• Maintain accurate and up-to-date records of background check results and other onboarding documentation.
• Serve as a point of contact for new hires regarding the onboarding process, answering any questions and providing necessary information.
• Ensure compliance with all relevant laws and regulations governing the onboarding process, including but not limited to HIPAA and EEOC guidelines.
• Work closely with HR team members, hiring managers, and other stakeholders to streamline the onboarding process and provide exceptional support to new hires.
• Identify opportunities for process improvement within the onboarding process and implement solutions to enhance efficiency and effectiveness.
• Ensures files are in compliance with agency guidelines regarding new hires, pay raises, transfers/promotions.
• Provides technical support, troubleshooting, and guidance, on system to HRIS users.
• Processes employees’ inquiries and responds in a timely manner.
• Supports on other selected HR projects, programs, and initiatives as needed.

Administrative Function

• Maintain departmental spreadsheets, databases, helping with the coordination of department meetings and trainings, mailing, scanning, faxing, shredding, and filing.
• Aids in audits that involve HR records.
• Secures documents for audits as requested.
• Reviews data for accuracy and appropriate audit application.

Job Behavioral Expectations

• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.
• Safe and successful performance, including meeting productivity standards.
• Maintain an understanding of the principles, methods and processes needed to perform the job.
• Attends staff meetings, seminars and in-service training as assigned.
• Demonstrates the ability to complete work in an acceptable manner by the time and/or date established with accuracy and minimal errors.