Onboarding Specialist

About the role

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams.

The Onboarding Specialist serves as a trusted partner to candidates throughout the onboarding process, delivering a seamless and positive candidate experience while ensuring all pre-employment and compliance requirements are completed. This role coordinates onboarding activities in Workday, proactively supports candidates, hiring managers, and recruiters, resolves complex trouble-shooting issues and escalations, and contributes to continuous process improvements and program enhancements across the US, Canada, and Latin America.

Responsibilities

• Facilitate applicable pre-employment screenings including background checks following self-adjudication practices, drug screens, medical mandates, and motor vehicle reports for the Americas markets.
• Support I-9 & E-Verify right to work processes, including I-9 reverifications.
• Cross-functional partnership providing onboarding guidance and problem-solving support to groups including, but not limited to, Talent Acquisition, HR People Services, People Services Technology, and IT.
• Answer candidate and hiring manager inquiries, using urgency and sound judgement to resolve problems.
• Provide onboarding team training and coaching to team members.
• Back-up support for executive interview scheduling and onboarding.
• Identify opportunities for improving overall onboarding experience and recommending solutions to achieve operational excellence.
• Participate in onboarding projects, process mapping, documentation, and presentation.

Requirements

• Bachelor’s degree preferred.
• 3+ years of HR Admin/Support experience, with experience in Talent Acquisition preferred.
• Detail-oriented with excellent verbal and written communication skills.
• Knowledge of Applicant Tracking Systems (ATS) required; experience with Workday ATS preferred.
• Strong sense of urgency with the ability to prioritize and complete projects in a timely manner.
• Excellent organization and problem-solving skills.
• Demonstrated ability to effectively partner and collaborate with peers to deliver a dynamic candidate and hiring manager experience.
• Demonstrated ability to develop meaningful and long-term internal and external relationships.
• Basic analytical skills with the ability to assess and present key data.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.

Pay

Tampa - FL - US: $61,630 - $74,675 (full-time employee basis). Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life Benefits:
  • Paid Time Off for US Exempt Employees: Flexible time off (unlimited, with manager approval), 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico, or Rayzebio employees).
  • Phoenix, AZ, Puerto Rico, and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays.
  • Additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs, and an annual Global Shutdown between Christmas and New Year’s Day.

Eligibility for specific benefits may vary based on the job and location. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

Summer hours program eligibility is limited to U.S. office-based employees due to the nature of their work. Field sales, manufacturing operations, and certain capability center roles may not qualify. Employees in remote-by-design or lab-based roles should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document for eligibility details.

Schedule

On-site Protocol: BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based, and remote-by-design jobs. The occupancy type is determined by the nature and responsibilities of the role:

• Site-essential roles: Require 100% of shifts onsite at your assigned facility.
• Site-by-design roles: May be eligible for a hybrid work model with at least 50% onsite at your assigned facility. Onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive company culture.
• Field-based and remote-by-design roles: The ability to physically travel to visit customers, patients, or business partners and to attend meetings on behalf of BMS as directed is an essential job function.