Onboarding Specialist

About the Role

Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets.

The HR Onboarding Specialist provides onboarding and offboarding support to hiring managers and new employees during their induction or exit to ensure a smooth transition.

Responsibilities

• Act as a key contact for all issues related to onboarding and monitor progress, including interdepartmental communication with Administration and credentialing to ensure a smooth hiring process for new candidates.
• Coordinate orientation and prepare new hires for their first day of work.
• Enter all new hire data into HRIS.
• Partner with Hiring Managers, IT, and other necessary departments to prepare for new hires.
• Plan and execute employee birthdays and appreciation events.
• Send out new hire welcome packets containing required payroll forms, I-9s, benefits information, and other basic company information.
• Arrange for new hires to complete pre-employment drug tests and DOT physicals if applicable.
• Ensure all required onboarding paperwork is complete and filed.
• Work closely with the Talent Acquisition Manager and HR Manager.
• Manage the electronic new hire onboarding system.
• Assist the hiring manager with ordering company equipment such as cell phones, pay cards, and email addresses.
• Provide new hires with answers to questions and work with hiring managers to ensure they receive the support needed.
• Provide and document the required safety and compliance training for new team members to begin their assignments.
• Perform other duties and responsibilities as assigned.

Requirements

• 2 or more years of HR experience, preferably as an HR Coordinator or Assistant.
• Excellent written and oral communication skills.
• Ability to work in a dynamic environment.
• Experience using HRIS—Paycom (preferred).
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint).

Skills

• Strong interpersonal skills with the ability to communicate with all levels of personnel.
• Ability to execute tasks independently.
• Significant attention to detail.
• Ability to maintain confidentiality with sensitive data.
• Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork.
• Ability to work in a team environment.
• Effective oral communication skills with good vocabulary, grammar, and a passion for excellence in customer service.
• Professionalism through sound judgment, initiative, flexibility, and attention to detail.
• Metric-focused.

Physical Demands / Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works in an office environment with low to moderate noise levels.
• Individual sits for long periods of time while operating a keyboard and communicating via telephone.
• May involve standing/walking as needed, primarily on a level surface throughout the day.
• May include lifting things up to 15 pounds on occasion.

Benefits

• Medical Benefits
• Vision
• Dental
• Paid Time Off
• Paid Weekly
• Holiday Pay
• 401K