On Site Manager
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID etc. Preserve all substantive info. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Include a section only when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them.
We need to extract content: The posting includes:
- Job Title: On Site Manager (but we don't repeat as heading)
- Company: Legacy Property Management
- Location: Portland, Oregon
- Job Type: Full Time
- About Legacy Property Management (two paragraphs)
- Position Summary (paragraph)
- Essential Functions (list of duties broken into categories: Property Operations & Curb Appeal, Leasing & Marketing, Resident Relations & Retention, Rent Collection & Delinquency, Move-Ins, Move-Outs & Unit Turns, Maintenance Coordination & Vendor Oversight, Administration, Budget & Reporting, Compliance, Safety & Risk Management)
- Supervisory Responsibilities (paragraph)
- Qualifications (Required and Preferred)
- Working Conditions & Physical Requirements (paragraph)
- Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with occasional evenings and weekends for showings, events, or emergencies, and on-call response as described above.
- Compensation & Benefits: Hourly pay: $25.00 – $32.00 per hour, depending on experience. On-site housing: Must live on site and will pay market rent. Occupancy is conditioned on continued employment and is governed by a separate on-site manager housing agreement. Benefits for eligible full-time employees: medical, dental, and vision coverage, 401K, paid time off and paid holidays, paid sick time in accordance with Oregon law, Paid Leave Oregon, and ongoing training and professional development.
We need to decide sections: About the role (maybe combine About Legacy Property Management and Position Summary). Responsibilities (Essential Functions). Requirements (Qualifications). Skills (maybe part of Qualifications). Benefits (Benefits). Pay (Compensation). Schedule (Schedule). We must not create sections with filler.
We need to output only HTML fragment, no /, no markdown.
We need to use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive info. Remove duplicated lines: There's a duplicated "About Legacy Property Management" appears twice (first near top, later near bottom). We should include only once.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's no explicit EEO etc but there is "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." That's not boilerplate? It's a standard statement but maybe considered boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The "Reasonable accommodations..." is likely legal boilerplate; we should remove it. Also "Successful completion of a background check following a conditional offer of employment, conducted in accordance with Oregon and local law." Might be considered boilerplate but it's substantive? It's a requirement; maybe keep? It's a qualification. It's not obviously boilerplate; but it's a standard statement. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. Background check is not EEO; it's a requirement. Might keep.
We also need to remove duplicated lines: The "About Legacy Property Management" appears twice; we keep one.
Also there is "About Legacy Property Management Legacy Property Management is a full-service property management company headquartered in Clackamas, Oregon, serving property owners and residents throughout the Portland Metro area — Portland, Beaverton, Tigard, Gresham, Clackamas, and surrounding communities — and beyond. For more than 20 years we have focused exclusively on property management and rental transactions, managing everything from single-famil" truncated. We need to keep that paragraph (though truncated). It's substantive.
Now we need to decide sections.
Potential sections:
- About the role (or About Legacy Property Management). Could combine company overview and position summary.
- Responsibilities (Essential Functions). Could break into subheadings? But we only have
for section headings; we could have multiple sections: Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly also Qualifications.
We need to avoid thin sections. So we could have:
About the Role
with paragraphs about company and position summary.
Responsibilities
with - for each duty (maybe grouped by category but still list items). Could list each bullet as
- .
Requirements
with - for qualifications (required and preferred). Could separate required vs preferred but still list.
Benefits
with - for benefits.
Pay
with for hourly pay and on-site housing details.
Schedule
with for schedule.
We must not create sections if content is filler. All have content.
We need to ensure we don't repeat job title as heading. Good.
Now we need to extract the responsibilities list from Essential Functions. The Essential Functions includes categories with bullet-like sentences. We'll need to convert each sentence into a list item. Might be many; we need to preserve all substantive information. We'll produce a
with each duty as - . Could be long but okay.
We need to avoid duplication: The responsibilities list includes many sentences; we need to ensure we capture each distinct duty.
Let's parse Essential Functions section:
"Essential Functions The duties below are representative of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions."
Then categories:
**Property Operations & Curb Appeal**
- Maintain the daily operations of the community and keep the property presentable at all times by regularly walking the grounds, interior common areas, and vacant units; record deficiencies and take corrective action within approved budget allocations.
- Perform light caretaking and housekeeping duties as needed to protect curb appeal and cleanliness — for example, tidying the office and common areas, picking up litter, light grounds keeping, and resetting vacant units for showings.
- Repairs and unit turns are performed by Legacy's maintenance crews and vendors.
- Check key control items daily: key box and lockbox security, office and model appearance, required postings and signage, and emergency contact information.
- Serve as the on-site point of contact and liaison between the Portfolio Manager, Legacy's corporate office, maintenance personnel, vendors, and residents.
**Leasing & Marketing**
- Respond promptly to internet leads, phone inquiries, and walk-in traffic; conduct professional tours and follow up on every guest card.
- Track weekly traffic, closing ratios, and upcoming lease expirations; report results and trends to the Portfolio Manager.
- Process rental applications for screening promptly and accurately, applying Legacy's written screening criteria consistently and in compliance with Fair Housing and applicable local screening ordinances.
- Prepare and review lease agreements, addenda, and renewals; ensure every document is complete, accurate, and signed before keys are released.
- Partner with the Portfolio Manager on marketing, online listings, pricing recommendations, and rent comps; keep listing photos, availability, and pricing current.
**Resident Relations & Retention**
- Establish and maintain a pleasant atmosphere and positive working relationships with residents; maintain visibility, professionalism, and rapport.
- Resolve resident concerns fairly and promptly and document each interaction in AppFolio.
- Lead resident retention efforts — renewal outreach, resident communications, and approved community events — with the goal of limiting turnover.
- Communicate with residents in Legacy's helpful, solution-focused tone, including reminders and notices, so residents know the office is here to help.
**Rent Collection & Delinquency**
- Collect rent and all other monies due on the first of the month; post payments and charges accurately and on time in AppFolio.
- Follow Legacy's collection procedures thoroughly, beginning with personal outreach — door knocks, calls, and written reminders inviting residents to contact the office for help and payment options — before serving notices or referring accounts for legal action.
- Prepare and serve nonpayment and lease-violation notices in the form and within the timelines required by ORS Chapter 90; forward eviction files and collection-agency referrals promptly and in accordance with Legacy policy.
- Report delinquency status and collection activity to the Portfolio Manager on the required schedule.
**Move-Ins, Move-Outs & Unit Turns**
- Handle all details of move-ins and move-outs, giving special attention to move-in and move-out condition reports and inspection checklists.
- Schedule unit turns with Legacy's maintenance crews and vendors to minimize vacancy days, and verify each unit is rent-ready before move-in.
- Prepare accurate security deposit accounting within the timeline required by ORS 90.300, comparing charges to the condition reports to support appropriate, well-documented chargebacks.
**Maintenance Coordination & Vendor Oversight**
- Ensure all maintenance requests are entered in AppFolio, dispatched, and completed promptly in accordance with Legacy's policies and procedures; review work-order response times and follow up with residents to confirm the work was completed to their satisfaction.
- Coordinate and oversee the work of Legacy's in-house maintenance crews and outside contractors or vendors while on the property, confirming quality workmanship, safe practices, and completion as outlined in the scope of work or contract.
- Continuously inspect the property for needed repairs and improvements; record deficiencies, act within approved budget allocations, and escalate larger items to the Portfolio Manager.
- Support the preventive maintenance schedule and seasonal property needs, such as gutters, landscaping, irrigation, and snow and ice response.
**Administration, Budget & Reporting**
- Follow Legacy's purchasing and purchase-order procedures and all company accounting directives; work within the approved budget and notify the Portfolio Manager immediately of any expected variance.
- Maintain complete and accurate resident files, community records, and reports in AppFolio, with timely and accurate data entry for report submissions.
- Complete office procedures on time and in the required format; address and correct any internal or external audit findings within the designated time frames.
- Prepare weekly and monthly reports as requested, including occupancy, traffic, delinquency, work orders, and renewals.
**Compliance, Safety & Risk Management**
- Stay current on and comply with federal, state, and local laws and regulations as they relate to management of the property and the needs of residents — including the Fair Housing Act and Oregon's fair housing protections; the Oregon Residential Landlord and Tenant Act (ORS Chapter 90), covering notices, rent-increase limits and notice periods, late fees, security deposits, habitability, and entry; and, where applicable, City of Portland rental ordinances on screening, security deposits, relocation assistance, and rental registration.
- Report accidents, incidents, and emergency situations immediately to the Portfolio Manager and document them in accordance with Legacy policy.
- Respond to after-hours emergencies as needed in accordance with Legacy's on-call procedures.
- Identify and report safety hazards, keep emergency contact information current, and participate in Legacy safety training.
- Follow and enforce the Employee Handbook, Legacy's operations policies and procedures, and all applicable manuals and program requirements.
- Perform other duties as assigned by the Portfolio Manager.
Then Supervisory Responsibilities paragraph: "This position has no direct reports. The On-Site Manager coordinates and oversees the work of Legacy's in-house maintenance crews and outside
for prose. Do NOT repeat job title as heading. Do NOT put Job ID etc. Preserve all substantive info. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Include a section only when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. We need to extract content: The posting includes: - Job Title: On Site Manager (but we don't repeat as heading) - Company: Legacy Property Management - Location: Portland, Oregon - Job Type: Full Time - About Legacy Property Management (two paragraphs) - Position Summary (paragraph) - Essential Functions (list of duties broken into categories: Property Operations & Curb Appeal, Leasing & Marketing, Resident Relations & Retention, Rent Collection & Delinquency, Move-Ins, Move-Outs & Unit Turns, Maintenance Coordination & Vendor Oversight, Administration, Budget & Reporting, Compliance, Safety & Risk Management) - Supervisory Responsibilities (paragraph) - Qualifications (Required and Preferred) - Working Conditions & Physical Requirements (paragraph) - Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with occasional evenings and weekends for showings, events, or emergencies, and on-call response as described above. - Compensation & Benefits: Hourly pay: $25.00 – $32.00 per hour, depending on experience. On-site housing: Must live on site and will pay market rent. Occupancy is conditioned on continued employment and is governed by a separate on-site manager housing agreement. Benefits for eligible full-time employees: medical, dental, and vision coverage, 401K, paid time off and paid holidays, paid sick time in accordance with Oregon law, Paid Leave Oregon, and ongoing training and professional development. We need to decide sections: About the role (maybe combine About Legacy Property Management and Position Summary). Responsibilities (Essential Functions). Requirements (Qualifications). Skills (maybe part of Qualifications). Benefits (Benefits). Pay (Compensation). Schedule (Schedule). We must not create sections with filler. We need to output only HTML fragment, no /, no markdown. We need to use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive info. Remove duplicated lines: There's a duplicated "About Legacy Property Management" appears twice (first near top, later near bottom). We should include only once.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's no explicit EEO etc but there is "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." That's not boilerplate? It's a standard statement but maybe considered boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The "Reasonable accommodations..." is likely legal boilerplate; we should remove it. Also "Successful completion of a background check following a conditional offer of employment, conducted in accordance with Oregon and local law." Might be considered boilerplate but it's substantive? It's a requirement; maybe keep? It's a qualification. It's not obviously boilerplate; but it's a standard statement. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. Background check is not EEO; it's a requirement. Might keep.
We also need to remove duplicated lines: The "About Legacy Property Management" appears twice; we keep one.
Also there is "About Legacy Property Management Legacy Property Management is a full-service property management company headquartered in Clackamas, Oregon, serving property owners and residents throughout the Portland Metro area — Portland, Beaverton, Tigard, Gresham, Clackamas, and surrounding communities — and beyond. For more than 20 years we have focused exclusively on property management and rental transactions, managing everything from single-famil" truncated. We need to keep that paragraph (though truncated). It's substantive.
Now we need to decide sections.
Potential sections:
- About the role (or About Legacy Property Management). Could combine company overview and position summary.
- Responsibilities (Essential Functions). Could break into subheadings? But we only have
for section headings; we could have multiple sections: Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly also Qualifications.
We need to avoid thin sections. So we could have:
About the Role
with paragraphs about company and position summary.
Responsibilities
with - for each duty (maybe grouped by category but still list items). Could list each bullet as
- .
Requirements
with - for qualifications (required and preferred). Could separate required vs preferred but still list.
Benefits
with - for benefits.
Pay
with for hourly pay and on-site housing details.
Schedule
with for schedule.
We must not create sections if content is filler. All have content.
We need to ensure we don't repeat job title as heading. Good.
Now we need to extract the responsibilities list from Essential Functions. The Essential Functions includes categories with bullet-like sentences. We'll need to convert each sentence into a list item. Might be many; we need to preserve all substantive information. We'll produce a
with each duty as - . Could be long but okay.
We need to avoid duplication: The responsibilities list includes many sentences; we need to ensure we capture each distinct duty.
Let's parse Essential Functions section:
"Essential Functions The duties below are representative of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions."
Then categories:
**Property Operations & Curb Appeal**
- Maintain the daily operations of the community and keep the property presentable at all times by regularly walking the grounds, interior common areas, and vacant units; record deficiencies and take corrective action within approved budget allocations.
- Perform light caretaking and housekeeping duties as needed to protect curb appeal and cleanliness — for example, tidying the office and common areas, picking up litter, light grounds keeping, and resetting vacant units for showings.
- Repairs and unit turns are performed by Legacy's maintenance crews and vendors.
- Check key control items daily: key box and lockbox security, office and model appearance, required postings and signage, and emergency contact information.
- Serve as the on-site point of contact and liaison between the Portfolio Manager, Legacy's corporate office, maintenance personnel, vendors, and residents.
**Leasing & Marketing**
- Respond promptly to internet leads, phone inquiries, and walk-in traffic; conduct professional tours and follow up on every guest card.
- Track weekly traffic, closing ratios, and upcoming lease expirations; report results and trends to the Portfolio Manager.
- Process rental applications for screening promptly and accurately, applying Legacy's written screening criteria consistently and in compliance with Fair Housing and applicable local screening ordinances.
- Prepare and review lease agreements, addenda, and renewals; ensure every document is complete, accurate, and signed before keys are released.
- Partner with the Portfolio Manager on marketing, online listings, pricing recommendations, and rent comps; keep listing photos, availability, and pricing current.
**Resident Relations & Retention**
- Establish and maintain a pleasant atmosphere and positive working relationships with residents; maintain visibility, professionalism, and rapport.
- Resolve resident concerns fairly and promptly and document each interaction in AppFolio.
- Lead resident retention efforts — renewal outreach, resident communications, and approved community events — with the goal of limiting turnover.
- Communicate with residents in Legacy's helpful, solution-focused tone, including reminders and notices, so residents know the office is here to help.
**Rent Collection & Delinquency**
- Collect rent and all other monies due on the first of the month; post payments and charges accurately and on time in AppFolio.
- Follow Legacy's collection procedures thoroughly, beginning with personal outreach — door knocks, calls, and written reminders inviting residents to contact the office for help and payment options — before serving notices or referring accounts for legal action.
- Prepare and serve nonpayment and lease-violation notices in the form and within the timelines required by ORS Chapter 90; forward eviction files and collection-agency referrals promptly and in accordance with Legacy policy.
- Report delinquency status and collection activity to the Portfolio Manager on the required schedule.
**Move-Ins, Move-Outs & Unit Turns**
- Handle all details of move-ins and move-outs, giving special attention to move-in and move-out condition reports and inspection checklists.
- Schedule unit turns with Legacy's maintenance crews and vendors to minimize vacancy days, and verify each unit is rent-ready before move-in.
- Prepare accurate security deposit accounting within the timeline required by ORS 90.300, comparing charges to the condition reports to support appropriate, well-documented chargebacks.
**Maintenance Coordination & Vendor Oversight**
- Ensure all maintenance requests are entered in AppFolio, dispatched, and completed promptly in accordance with Legacy's policies and procedures; review work-order response times and follow up with residents to confirm the work was completed to their satisfaction.
- Coordinate and oversee the work of Legacy's in-house maintenance crews and outside contractors or vendors while on the property, confirming quality workmanship, safe practices, and completion as outlined in the scope of work or contract.
- Continuously inspect the property for needed repairs and improvements; record deficiencies, act within approved budget allocations, and escalate larger items to the Portfolio Manager.
- Support the preventive maintenance schedule and seasonal property needs, such as gutters, landscaping, irrigation, and snow and ice response.
**Administration, Budget & Reporting**
- Follow Legacy's purchasing and purchase-order procedures and all company accounting directives; work within the approved budget and notify the Portfolio Manager immediately of any expected variance.
- Maintain complete and accurate resident files, community records, and reports in AppFolio, with timely and accurate data entry for report submissions.
- Complete office procedures on time and in the required format; address and correct any internal or external audit findings within the designated time frames.
- Prepare weekly and monthly reports as requested, including occupancy, traffic, delinquency, work orders, and renewals.
**Compliance, Safety & Risk Management**
- Stay current on and comply with federal, state, and local laws and regulations as they relate to management of the property and the needs of residents — including the Fair Housing Act and Oregon's fair housing protections; the Oregon Residential Landlord and Tenant Act (ORS Chapter 90), covering notices, rent-increase limits and notice periods, late fees, security deposits, habitability, and entry; and, where applicable, City of Portland rental ordinances on screening, security deposits, relocation assistance, and rental registration.
- Report accidents, incidents, and emergency situations immediately to the Portfolio Manager and document them in accordance with Legacy policy.
- Respond to after-hours emergencies as needed in accordance with Legacy's on-call procedures.
- Identify and report safety hazards, keep emergency contact information current, and participate in Legacy safety training.
- Follow and enforce the Employee Handbook, Legacy's operations policies and procedures, and all applicable manuals and program requirements.
- Perform other duties as assigned by the Portfolio Manager.
Then Supervisory Responsibilities paragraph: "This position has no direct reports. The On-Site Manager coordinates and oversees the work of Legacy's in-house maintenance crews and outside
for prose. We need to preserve all substantive info. Remove duplicated lines: There's a duplicated "About Legacy Property Management" appears twice (first near top, later near bottom). We should include only once. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. There's no explicit EEO etc but there is "Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." That's not boilerplate? It's a standard statement but maybe considered boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The "Reasonable accommodations..." is likely legal boilerplate; we should remove it. Also "Successful completion of a background check following a conditional offer of employment, conducted in accordance with Oregon and local law." Might be considered boilerplate but it's substantive? It's a requirement; maybe keep? It's a qualification. It's not obviously boilerplate; but it's a standard statement. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. Background check is not EEO; it's a requirement. Might keep. We also need to remove duplicated lines: The "About Legacy Property Management" appears twice; we keep one. Also there is "About Legacy Property Management Legacy Property Management is a full-service property management company headquartered in Clackamas, Oregon, serving property owners and residents throughout the Portland Metro area — Portland, Beaverton, Tigard, Gresham, Clackamas, and surrounding communities — and beyond. For more than 20 years we have focused exclusively on property management and rental transactions, managing everything from single-famil" truncated. We need to keep that paragraph (though truncated). It's substantive. Now we need to decide sections. Potential sections: - About the role (or About Legacy Property Management). Could combine company overview and position summary. - Responsibilities (Essential Functions). Could break into subheadings? But we only have
for section headings; we could have multiple sections: Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly also Qualifications.
We need to avoid thin sections. So we could have:
About the Role
with paragraphs about company and position summary.
Responsibilities
with - for each duty (maybe grouped by category but still list items). Could list each bullet as
- .
Requirements
with - for qualifications (required and preferred). Could separate required vs preferred but still list.
Benefits
with - for benefits.
Pay
with for hourly pay and on-site housing details.
Schedule
with for schedule.
We must not create sections if content is filler. All have content.
We need to ensure we don't repeat job title as heading. Good.
Now we need to extract the responsibilities list from Essential Functions. The Essential Functions includes categories with bullet-like sentences. We'll need to convert each sentence into a list item. Might be many; we need to preserve all substantive information. We'll produce a
with each duty as - . Could be long but okay.
We need to avoid duplication: The responsibilities list includes many sentences; we need to ensure we capture each distinct duty.
Let's parse Essential Functions section:
"Essential Functions The duties below are representative of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions."
Then categories:
**Property Operations & Curb Appeal**
- Maintain the daily operations of the community and keep the property presentable at all times by regularly walking the grounds, interior common areas, and vacant units; record deficiencies and take corrective action within approved budget allocations.
- Perform light caretaking and housekeeping duties as needed to protect curb appeal and cleanliness — for example, tidying the office and common areas, picking up litter, light grounds keeping, and resetting vacant units for showings.
- Repairs and unit turns are performed by Legacy's maintenance crews and vendors.
- Check key control items daily: key box and lockbox security, office and model appearance, required postings and signage, and emergency contact information.
- Serve as the on-site point of contact and liaison between the Portfolio Manager, Legacy's corporate office, maintenance personnel, vendors, and residents.
**Leasing & Marketing**
- Respond promptly to internet leads, phone inquiries, and walk-in traffic; conduct professional tours and follow up on every guest card.
- Track weekly traffic, closing ratios, and upcoming lease expirations; report results and trends to the Portfolio Manager.
- Process rental applications for screening promptly and accurately, applying Legacy's written screening criteria consistently and in compliance with Fair Housing and applicable local screening ordinances.
- Prepare and review lease agreements, addenda, and renewals; ensure every document is complete, accurate, and signed before keys are released.
- Partner with the Portfolio Manager on marketing, online listings, pricing recommendations, and rent comps; keep listing photos, availability, and pricing current.
**Resident Relations & Retention**
- Establish and maintain a pleasant atmosphere and positive working relationships with residents; maintain visibility, professionalism, and rapport.
- Resolve resident concerns fairly and promptly and document each interaction in AppFolio.
- Lead resident retention efforts — renewal outreach, resident communications, and approved community events — with the goal of limiting turnover.
- Communicate with residents in Legacy's helpful, solution-focused tone, including reminders and notices, so residents know the office is here to help.
**Rent Collection & Delinquency**
- Collect rent and all other monies due on the first of the month; post payments and charges accurately and on time in AppFolio.
- Follow Legacy's collection procedures thoroughly, beginning with personal outreach — door knocks, calls, and written reminders inviting residents to contact the office for help and payment options — before serving notices or referring accounts for legal action.
- Prepare and serve nonpayment and lease-violation notices in the form and within the timelines required by ORS Chapter 90; forward eviction files and collection-agency referrals promptly and in accordance with Legacy policy.
- Report delinquency status and collection activity to the Portfolio Manager on the required schedule.
**Move-Ins, Move-Outs & Unit Turns**
- Handle all details of move-ins and move-outs, giving special attention to move-in and move-out condition reports and inspection checklists.
- Schedule unit turns with Legacy's maintenance crews and vendors to minimize vacancy days, and verify each unit is rent-ready before move-in.
- Prepare accurate security deposit accounting within the timeline required by ORS 90.300, comparing charges to the condition reports to support appropriate, well-documented chargebacks.
**Maintenance Coordination & Vendor Oversight**
- Ensure all maintenance requests are entered in AppFolio, dispatched, and completed promptly in accordance with Legacy's policies and procedures; review work-order response times and follow up with residents to confirm the work was completed to their satisfaction.
- Coordinate and oversee the work of Legacy's in-house maintenance crews and outside contractors or vendors while on the property, confirming quality workmanship, safe practices, and completion as outlined in the scope of work or contract.
- Continuously inspect the property for needed repairs and improvements; record deficiencies, act within approved budget allocations, and escalate larger items to the Portfolio Manager.
- Support the preventive maintenance schedule and seasonal property needs, such as gutters, landscaping, irrigation, and snow and ice response.
**Administration, Budget & Reporting**
- Follow Legacy's purchasing and purchase-order procedures and all company accounting directives; work within the approved budget and notify the Portfolio Manager immediately of any expected variance.
- Maintain complete and accurate resident files, community records, and reports in AppFolio, with timely and accurate data entry for report submissions.
- Complete office procedures on time and in the required format; address and correct any internal or external audit findings within the designated time frames.
- Prepare weekly and monthly reports as requested, including occupancy, traffic, delinquency, work orders, and renewals.
**Compliance, Safety & Risk Management**
- Stay current on and comply with federal, state, and local laws and regulations as they relate to management of the property and the needs of residents — including the Fair Housing Act and Oregon's fair housing protections; the Oregon Residential Landlord and Tenant Act (ORS Chapter 90), covering notices, rent-increase limits and notice periods, late fees, security deposits, habitability, and entry; and, where applicable, City of Portland rental ordinances on screening, security deposits, relocation assistance, and rental registration.
- Report accidents, incidents, and emergency situations immediately to the Portfolio Manager and document them in accordance with Legacy policy.
- Respond to after-hours emergencies as needed in accordance with Legacy's on-call procedures.
- Identify and report safety hazards, keep emergency contact information current, and participate in Legacy safety training.
- Follow and enforce the Employee Handbook, Legacy's operations policies and procedures, and all applicable manuals and program requirements.
- Perform other duties as assigned by the Portfolio Manager.
Then Supervisory Responsibilities paragraph: "This position has no direct reports. The On-Site Manager coordinates and oversees the work of Legacy's in-house maintenance crews and outside
About the Role
with paragraphs about company and position summary.Responsibilities
with- for each duty (maybe grouped by category but still list items). Could list each bullet as
- .
Requirements
with- for qualifications (required and preferred). Could separate required vs preferred but still list.
Benefits
with- for benefits.
Pay
withfor hourly pay and on-site housing details.
Schedule
withfor schedule. We must not create sections if content is filler. All have content. We need to ensure we don't repeat job title as heading. Good. Now we need to extract the responsibilities list from Essential Functions. The Essential Functions includes categories with bullet-like sentences. We'll need to convert each sentence into a list item. Might be many; we need to preserve all substantive information. We'll produce a
- with each duty as
- . Could be long but okay. We need to avoid duplication: The responsibilities list includes many sentences; we need to ensure we capture each distinct duty. Let's parse Essential Functions section: "Essential Functions The duties below are representative of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions." Then categories: **Property Operations & Curb Appeal** - Maintain the daily operations of the community and keep the property presentable at all times by regularly walking the grounds, interior common areas, and vacant units; record deficiencies and take corrective action within approved budget allocations. - Perform light caretaking and housekeeping duties as needed to protect curb appeal and cleanliness — for example, tidying the office and common areas, picking up litter, light grounds keeping, and resetting vacant units for showings. - Repairs and unit turns are performed by Legacy's maintenance crews and vendors. - Check key control items daily: key box and lockbox security, office and model appearance, required postings and signage, and emergency contact information. - Serve as the on-site point of contact and liaison between the Portfolio Manager, Legacy's corporate office, maintenance personnel, vendors, and residents. **Leasing & Marketing** - Respond promptly to internet leads, phone inquiries, and walk-in traffic; conduct professional tours and follow up on every guest card. - Track weekly traffic, closing ratios, and upcoming lease expirations; report results and trends to the Portfolio Manager. - Process rental applications for screening promptly and accurately, applying Legacy's written screening criteria consistently and in compliance with Fair Housing and applicable local screening ordinances. - Prepare and review lease agreements, addenda, and renewals; ensure every document is complete, accurate, and signed before keys are released. - Partner with the Portfolio Manager on marketing, online listings, pricing recommendations, and rent comps; keep listing photos, availability, and pricing current. **Resident Relations & Retention** - Establish and maintain a pleasant atmosphere and positive working relationships with residents; maintain visibility, professionalism, and rapport. - Resolve resident concerns fairly and promptly and document each interaction in AppFolio. - Lead resident retention efforts — renewal outreach, resident communications, and approved community events — with the goal of limiting turnover. - Communicate with residents in Legacy's helpful, solution-focused tone, including reminders and notices, so residents know the office is here to help. **Rent Collection & Delinquency** - Collect rent and all other monies due on the first of the month; post payments and charges accurately and on time in AppFolio. - Follow Legacy's collection procedures thoroughly, beginning with personal outreach — door knocks, calls, and written reminders inviting residents to contact the office for help and payment options — before serving notices or referring accounts for legal action. - Prepare and serve nonpayment and lease-violation notices in the form and within the timelines required by ORS Chapter 90; forward eviction files and collection-agency referrals promptly and in accordance with Legacy policy. - Report delinquency status and collection activity to the Portfolio Manager on the required schedule. **Move-Ins, Move-Outs & Unit Turns** - Handle all details of move-ins and move-outs, giving special attention to move-in and move-out condition reports and inspection checklists. - Schedule unit turns with Legacy's maintenance crews and vendors to minimize vacancy days, and verify each unit is rent-ready before move-in. - Prepare accurate security deposit accounting within the timeline required by ORS 90.300, comparing charges to the condition reports to support appropriate, well-documented chargebacks. **Maintenance Coordination & Vendor Oversight** - Ensure all maintenance requests are entered in AppFolio, dispatched, and completed promptly in accordance with Legacy's policies and procedures; review work-order response times and follow up with residents to confirm the work was completed to their satisfaction. - Coordinate and oversee the work of Legacy's in-house maintenance crews and outside contractors or vendors while on the property, confirming quality workmanship, safe practices, and completion as outlined in the scope of work or contract. - Continuously inspect the property for needed repairs and improvements; record deficiencies, act within approved budget allocations, and escalate larger items to the Portfolio Manager. - Support the preventive maintenance schedule and seasonal property needs, such as gutters, landscaping, irrigation, and snow and ice response. **Administration, Budget & Reporting** - Follow Legacy's purchasing and purchase-order procedures and all company accounting directives; work within the approved budget and notify the Portfolio Manager immediately of any expected variance. - Maintain complete and accurate resident files, community records, and reports in AppFolio, with timely and accurate data entry for report submissions. - Complete office procedures on time and in the required format; address and correct any internal or external audit findings within the designated time frames. - Prepare weekly and monthly reports as requested, including occupancy, traffic, delinquency, work orders, and renewals. **Compliance, Safety & Risk Management** - Stay current on and comply with federal, state, and local laws and regulations as they relate to management of the property and the needs of residents — including the Fair Housing Act and Oregon's fair housing protections; the Oregon Residential Landlord and Tenant Act (ORS Chapter 90), covering notices, rent-increase limits and notice periods, late fees, security deposits, habitability, and entry; and, where applicable, City of Portland rental ordinances on screening, security deposits, relocation assistance, and rental registration. - Report accidents, incidents, and emergency situations immediately to the Portfolio Manager and document them in accordance with Legacy policy. - Respond to after-hours emergencies as needed in accordance with Legacy's on-call procedures. - Identify and report safety hazards, keep emergency contact information current, and participate in Legacy safety training. - Follow and enforce the Employee Handbook, Legacy's operations policies and procedures, and all applicable manuals and program requirements. - Perform other duties as assigned by the Portfolio Manager. Then Supervisory Responsibilities paragraph: "This position has no direct reports. The On-Site Manager coordinates and oversees the work of Legacy's in-house maintenance crews and outside
- for benefits.
- for qualifications (required and preferred). Could separate required vs preferred but still list.