On-Site Bookkeeper & Executive Administrative Coordinator (Part-Time)

The Kleane Kare Team, Inc. is seeking an experienced On-Site Bookkeeper & Executive Administrative Coordinator to manage daily accounting operations and support financial reporting. This role also involves maintaining corporate files, SOP binders, and compliance documents.

Responsibilities

• Record and reconcile daily financial transactions in QuickBooks Online.
• Process accounts payable (A/P) and accounts receivable (A/R), including vendor invoices, payments, and customer billing.
• Perform bank and credit card reconciliations on a monthly basis.
• Assist with payroll entries, PTO tracking, and benefits accounting.
• Support month-end and year-end closings by preparing journal entries and reports.
• Maintain vendor W-9s, 1099 records, and other compliance documentation.
• Prepare cash flow summaries and assist in financial reporting for management.
• Help improve and maintain accounting procedures and internal controls.

Requirements

• 3+ years of bookkeeping or accounting experience.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Knowledge of GAAP, account reconciliation, and general ledger management.
• High level of accuracy, confidentiality, and organization.
• Experience with government contracting preferred.
• Experience as an Executive Administrative Coordinator.

Schedule

• Part-time, 20 hours per week.
• Flexible daytime schedule, typically within business hours (Monday-Friday).
• On-site in Richmond, VA.

Professional and collaborative office environment. Employment contingent on reference and background checks.