On-Site Bookkeeper and Executive Administrative Coordinator (Part-Time)

Richmond, VA (On-Site) – Part-Time (20 hours per week, flexible daytime schedule)

About the role

The Kleane Kare Team, Inc. is seeking an experienced On-Site Bookkeeper and Executive Administrative Coordinator to manage daily accounting operations and support financial reporting. This role involves maintaining corporate files, SOP binders, and compliance documents. The ideal candidate is organized, accurate, and proficient in QuickBooks Online, with experience handling all phases of bookkeeping—from payables and receivables to reconciliations and month-end close.

Responsibilities

• Record and reconcile daily financial transactions in QuickBooks Online.
• Process accounts payable (A/P) and accounts receivable (A/R), including vendor invoices, payments, and customer billing.
• Perform bank and credit card reconciliations on a monthly basis.
• Assist with payroll entries, PTO tracking, and benefits accounting.
• Support month-end and year-end closings by preparing journal entries and reports.
• Maintain vendor W-9s, 1099 records, and other compliance documentation.
• Prepare cash flow summaries and assist in financial reporting for management.
• Help improve and maintain accounting procedures and internal controls.

Requirements

• 3+ years of bookkeeping or accounting experience.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Knowledge of GAAP, account reconciliation, and general ledger management.
• High level of accuracy, confidentiality, and organization.
• Experience with government contracting preferred.
• Experience as an Executive Administrative Coordinator.

Work Environment

• On-site in Richmond, VA.
• Flexible part-time hours, typically within business hours (Monday-Friday).
• Professional and collaborative office environment.