Part-Time Administrative Assistant / Bookkeeper

About the role

TrueRise Ventures is an operator-led advisory firm that helps organizations build enduring value through disciplined strategy, hands-on execution, and practical financial and operational leadership. We are hiring a part-time Administrative Assistant / Bookkeeper to support the firm’s client work. Most of the role supports one ongoing engagement: the day-to-day administration of a 117-unit self-managed condominium association in Murfreesboro. This is a broad, hands-on contract role for someone organized, accurate, discreet, and comfortable owning processes from start to finish. You will work directly with the firm’s founder and a volunteer board of directors.

Responsibilities

• Own the homeowner support inbox; triage, respond, route requests, and track each item through closure.
• Maintain contracts, insurance records, minutes, owner files, and registrations.
• Prepare board notices, agendas, and meeting packets; support minutes and decision records.
• Coordinate vendor invoices, W-9s, certificates of insurance, and project follow-through.
• Track homeowner insurance and property-compliance requirements.
• Support real estate agents, title companies, and lenders with sales, refinancing, and closing requests.
• Maintain QuickBooks Online for dues, assessments, vendor payments, fees, and association transactions.
• Complete bank reconciliations, support monthly close, and prepare board reporting packages.
• Support reserve tracking, quarterly true-ups, 1099 reporting, and tax-preparer coordination.
• Administer board-approved payment plans, collection records, and delinquency documentation.
• Monitor cash flow, process returned payments, and support banking controls.
• Coordinate client scheduling, engagement files, invoicing, accounts receivable, and expense tracking.
• Prepare and