Part-Time Administrative Assistant/Bookkeeper

About the role

Our client, an award-winning architecture and interiors firm located in the Financial District, is seeking a Temporary-to-Permanent Part-Time Administrative Assistant/Bookkeeper to support their Operations Manager. This is a highly flexible, behind-the-scenes role focused on administrative support, data entry, light bookkeeping, and office operations. The ideal candidate is organized, detail-oriented, and comfortable handling confidential information. Candidates are welcome to work from the office when the hiring manager is onsite.

Responsibilities

• Assist Director of Operations with financial data
• Accounts Payable
  • Process vendor bills and reimbursements.
  • Collect and file receipts.
  • Create and process expense reports for firm staff
• Accounts Receivable
  • Create billing reports and invoices monthly for clients
  • Record customer payments and deposits
  • Assist with month-end close activities
• Support Director of Operations with HR documentation
  • Organize and maintain on-boarding documents for new hires
  • Organize and maintain Annual Review
  • Assist with and maintain internal Excel/Google Sheet staffing processes
• Facilitates and executes Archival process and maintenance for our NJ storage facility
• Facilitates and assists with contract templates and DocuSigns for projects
• Coordinates with internal team and outside vendors
• Acts as back up for in-person tasks for on-site admin team - will be coordinated in advance

Qualifications

• Bookkeeping experience, specifically with a strong command of QuickBooks Online