On-Call/As-Needed Office Coordinator- OPEN UNTIL FILLED

Essential Responsibilities and Duties

• Pleasantly greet and welcome all members, clientele, visitors, etc. entering the reception area as well as those calling in by telephone to ensure that they are adequately served.
• Administrative program and clerical support to what each program offers and its scope of work.
• Direct clientele to appropriate program.
• Aid in necessary follow-up helpful to general clientele.
• Maintain complete confidentiality and honor the Privacy Act and HIPAA in all site-related activities.
• Assist with the security and safety of keys.
• Aid in office supply orders/check in/ inventory.
• Maintain office equipment/inventory.
• Log and distribute all incoming and outgoing mail and faxes.
• Oversee GSA vehicles and logs.
• Send monthly GSA reports to the Finance Department.
• Coordinate the opening and closing of the building.

Qualifications

• Minimum: High school diploma or GED, one year of office experience, computer proficiency in Microsoft Word, Excel, and PowerPoint programs, excellent written and oral communication skills, successfully pass drug and alcohol testing, education, character, and criminal background checks, able and willing to travel, Ponca Tribe of Nebraska member or member of a federally recognized tribe preferred.
• Preferred: Associates degree in administrative assistant or similar field, one year of experience in office coordination, valid driver’s license and be insurable, one year of experience working with Native Americans or Native American organizations, knowledge and understanding of Public Law 93-638: Indian Self-Determination Act, Tribal organizations and funding opportunities.