OluKai Creative Project Manager

About the role

OluKai is looking for a Creative Project Manager located in Irvine, CA. This role sits at the intersection of creative and marketing - the person who makes the work happen on time, on budget, and at the standard OluKai demands.

Responsibilities

• Ensure successful traffic of workflow between Creative and Marketing teams.
• Manage calendars, budgets and deliverable schedules to ensure projects are executed on time and within budget.
• Identify, develop and implement processes and procedures as required to streamline work.
• Cook up and execute onboarding processes for creative resources, including staff as well as the freelance roster, against project workflow.
• Identify and problem-solve any potential bottlenecks in workflow.
• Manage overall design time allocated for each individual project.
• Communicate timing, and changes of timing, to project owners.
• Coordinate with creative and marketing staff to ensure individual projects are being executed on time and within budget.
• Drive projects to completion by providing direction and support as needed.
• Update weekly project status reports for team briefings.
• Lead pre-production of photoshoots, including coordinating with Creative leads on communication with on-site producers, sourcing products for the shoot, and managing other pre-shoot logistics.
• Manage final file delivery for all projects, print and digital.
• Maintain a thorough understanding of file types for both forms of creative and all final delivery methods.
• Oversee final project production including printing processes from scheduling, delivering of files, proofing, and overseeing final quality control (ie press checks) of all production.
• Source and manage vendor relationships, including printers, builders and other production partners, as well as materials such as paper stocks and special production techniques.
• Cook up administrative needs of the department, including sample requests, promo orders, media filing and archiving, supply purchasing and any other general administrative requests.
• Manage digital asset management and DAM software including but not limited to asset uploads and appropriate tagging.
• Track and manage vendor billing from initial estimate through final invoice, including reconciling charges against approved budgets, flagging discrepancies, and maintaining accurate records for all production-related expenditures.

Qualifications

• Bachelor's degree required - BA/BS degree in Business, Marketing, or other related discipline.
• This position requires solid experience as a Project Manager. 3-6 years of related professional experience preferably in footwear or apparel with retail experience.
• Proven ability to manage multiple projects simultaneously in a fast-paced creative environment, without losing detail or composure while maintaining a team first attitude.
• Strong command of Google Workspace and Microsoft SharePoint; proficiency in Adobe Acrobat; working knowledge of Adobe Creative Suite.
• Asana proficiency required. Expected to build and own project workflows, set dependencies, and use workload and reporting views to proactively manage capacity and deadlines across the team.
• Solid understanding of brand marketing principles, product launch planning and marketing collateral development.
• Comfort operating in a role where the scope evolves with the season - adaptability is as valued as process.
• Adequate understanding of AI-assisted project tools, prompt-based workflows, or emerging production software.
• Solid understanding of print production processes - proofing, press-checking, vendor coordination - and digital delivery standards.
• Strong written and verbal communication skills; comfortable presenting to leadership and cross-functional teams.

Location & Office Structure

This is an in-office hybrid position, mandatory 4 days per week in office in Irvine, CA with the option to work from home 1 day per week.

Compensation

The salary range for this position is $80,000 - $110,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.

Benefits & Perks

• Complimentary chef prepared breakfast and lunch provided Monday - Thursday
• Generous product gift program and all brand discounts
• Company bonus program
• Medical, Dental, Vision insurance in accordance with plan guidelines
• Company paid life insurance
• 401k with employer match in accordance with plan guidelines
• 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
• Paid beach and giveback days, bi annual team building events and other in person celebrations
• Work with talented and great people who share a love of the ocean lifestyle
• OluKai is a Certified B Corporation with paid company service days
• Dog friendly office

Equal Employment Opportunity

Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@arch-cos.com. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.