Ohmstede Industrial Services, Inc. Job Template - Temporary HR Clerical

About the role

We offer fully integrated field services including management and execution of turnarounds, specialty maintenance, nested maintenance, and small capital projects. Our values, culture, and mindset are to complete each project safely, per specification, within budget, and on schedule.

Job Summary

The purpose of this role is to provide support to the HR Coordinators related to the hiring and onboarding processes during peak hiring seasons. Each individual will be paired with two HR Coordinators to assist with various aspects of the hiring and onboarding process. This on‑site position is located at the Deer Park, TX HR office and is temporary for peak hiring periods.

Responsibilities

• Contact employees in “Waiting Processing” status to inform them of their job assignment and that an HR Coordinator will be reaching out.
• Collect and update driver’s license, Social Security card, and email address information in eChart.
• If employees cannot be reached, place a message in the respective Teams site for the job.
• Set up onboarding events for employees on job requisitions.
• Monitor and follow up on DISA drug screen and background check completion.
• Monitor safety council class attendance.
• Update eChart daily with status changes.
• Pull rosters from eChart for specific crafts and contact employees for emergency jobs, informing them of the need and start date.
• Collect and update driver’s license, Social Security card, and email address information in eChart (repeated task).
• Set up onboarding events.

Qualifications

• Strong written and verbal communication.
• Excellent interpersonal skills.
• Team‑oriented mindset.
• Proficiency with Microsoft Excel.
• Strong organizational and time management abilities.
• Ability to manage multiple tasks and meet tight deadlines.
• Ability to work after‑hours, including weekends.
• High level of discretion and confidentiality.