Ohmstede Industrial Services, Inc. Job Template - HR Processor

Job Summary

The Recruiter / HR Processor is responsible for managing the full recruitment, pre-employment, and onboarding process, ensuring all hiring activities are completed with urgency, accuracy, and consistency. This role supports hiring managers by sourcing and recruiting qualified candidates, coordinating pre-employment requirements, and facilitating a seamless onboarding experience for new hires.

Essential Duties & Responsibilities

• Recruitment & Talent Acquisition
• Develop and implement sourcing strategies to attract and maintain a pipeline of qualified candidates.
• Facilitate candidate skills testing and assessments for applicable positions.
• Collaborate with hiring managers and project managers to understand workforce needs and ensure staffing requirements are met.
• Employee Onboarding & Pre-Employment Processing
• Manage the candidate lifecycle from pre-hire through hire, ensuring recruitment and onboarding activities are completed with urgency, accuracy, and consistency.
• Process new hire paperwork using Vista Onboarding and ensure all required documentation is completed accurately and timely.
• Schedule, coordinate and track employees in the DISA screening system for required pre-employment and ongoing compliance screenings related to drug screens, backgrounds and fit testing to meet client-specific compliance requirements.
• Maintain records of training certifications, credentials, and expiration dates.
• Notify employees and supervisors of upcoming training requirements, renewals, and compliance deadlines.
• Ensure compliance with company policies, client requirements, and applicable federal, state, and local regulations.
• Safety Training & Compliance Coordination
• Schedule employees for required Safety Council classes, orientation programs, and customer-specific training.
• Maintain records of training certifications, credentials, and expiration dates.
• Notify employees and supervisors of upcoming training requirements, renewals, and compliance deadlines.
• Ensure compliance with company policies, client requirements, and applicable federal, state, and local regulations.
• Employee Communication & Customer Service
• Serve as a primary point of contact for applicants and employees throughout the recruitment and onboarding process.
• Respond promptly to incoming calls, emails, and inquiries, providing guidance and support to ensure a positive candidate and employee experience.
• Communicate scheduling details, appointment information, onboarding requirements, and status updates clearly and professionally.
• Provide timely resolution to employee questions related to onboarding, compliance, and employment processes.
• Administrative Support
• Enter, update, and maintain accurate employee information within Echart and the Vista Onboarding system.
• Maintain confidentiality of sensitive employee and company information.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 to 5 years of experience in Human Resources, recruiting, employee onboarding, or administrative support preferred.
• High level of proficiency with DISA for drug screening, background checks, and compliance monitoring strongly preferred.
• Experience coordinating employee enrollment in Safety Council training and site-specific orientation programs preferred.
• Experience working in industrial, manufacturing, refinery, petrochemical, construction, or contractor services environments is highly desirable.
• Knowledge of employee onboarding, recruitment, and pre-employment screening processes.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and deadlines.
• Ability to work effectively in a fast-paced environment while maintaining accuracy and attention to detail.
• Ability to adapt to changing priorities.
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Excellent verbal and written communication skills.
• Strong customer service skills with the ability to provide a positive experience for candidates, employees, and hiring managers.
• Strong interpersonal skills with the ability to build and maintain effective working relationships.
• Ability to work independently and collaboratively as part of a team.
• Self-motivated with a strong desire to learn, improve processes, and contribute to organizational success.
• Ability and willingness to work overtime, evenings, and weekends to support hiring demands, onboarding activities, and project schedules.
• Identify opportunities for process improvements and recommend solutions that enhance efficiency, accuracy, and service delivery.

Physical Demands

• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively in person, by phone, text and e-mail.
• Occasional lifting and carrying of office materials weighing up to 20 pounds.

Work Environment

• Professional office environment with frequent interaction with applicants, employees, supervisors, hiring managers and project managers.
• Fast-paced work environment requiring the ability to manage multiple priorities and meet deadlines.

Equal Opportunity Employer

We are an equal opportunity employer and provide a competitive salary and benefits package. We are committed to fostering a diverse and inclusive workplace and welcome applications from all qualified individuals.