Officer/Senior Officer- Procurement

About the role

The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders.

Position Code: PHFI-OSOP-2629 | Location: Delhi/NCR | Duration: 01 Year (Extendable based upon performance/requirement) | No. of Positions: 01

The Officer/ Senior Officer- Procurement will support the organisation in ensuring the timely, transparent, competitive, cost-effective, and compliant procurement of goods, works, and services in accordance with the organisation’s procurement policies, approved budgets, delegated authority matrix, contractual requirements, and applicable laws.

Responsibilities

• Procurement Planning: Coordinate with departments to understand their procurement requirements; assist in preparing annual and project-specific procurement plans; monitor procurement timelines; identify opportunities for consolidation of requirements and better commercial terms.
• Sourcing and Vendor Management: Identify and evaluate suitable suppliers and service providers; issue EOIs, RFPs, (Open/Limited) tenders, and other procurement enquiries; obtain and evaluate quotations in accordance with prescribed procurement procedures; conduct appropriate vendor due diligence, including verification of statutory and organisational requirements; maintain and periodically update the approved vendor database; monitor vendor performance, delivery, quality, and service levels.
• Bid Evaluation and Negotiation: Prepare comparative statements and commercial evaluations; coordinate technical evaluations with the requesting department and Tender Committees; participate in commercial negotiations with vendors as a permanent member of the Tender Committees; document negotiations and procurement decisions appropriately; ensure conflicts of interest, if any, are disclosed and appropriately managed.
• Purchase Orders and Contracts: Prepare and process Purchase