Office Support – Purchaser

About the Role

The Office Support Purchaser is a detail-oriented and reliable team member responsible for managing purchasing activities and maintaining accurate digital records. This role supports both corporate operations and contract-specific needs through timely procurement and administrative support. Success in this position requires a high level of organization, accuracy, and the ability to adapt in a dynamic work environment.

Responsibilities

• Coordinate food, beverage, and kitchen supply orders to keep the kitchen stocked.
• Monitor inventory and restock consumables; coordinate reorders to avoid disruptions.
• Receive, sort, and distribute incoming mail; prepare outgoing mail and packages.
• Provide general procurement and administrative support as needed.
• Prepare, issue, and administer purchase orders from requisition through closeout in the OKSI online purchasing system.
• Manage changes, modifications, and cancellations independently.
• Track order status and communicate proactively with requestors and vendors on timelines and delivery.
• Identify and evaluate suppliers; request and compare competitive quotes.
• Build and maintain vendor relationships and a preferred vendor list.
• Monitor supplier quality, delivery, and responsiveness.
• Resolve escalated issues involving late, missing, or damaged goods; coordinate returns.
• Maintain organized procurement files for each purchase order.
• Prepare and submit records to finance and other departments.
• Serve as front desk point of contact; monitor and escort visitors, manage visitor sign-in.
• Answer and make phone calls; send emails.
• Schedule meetings and manage calendars.

Requirements

• Proficiency in accounting and purchasing software (e.g., QuickBooks, NetSuite, SAP, Unanet) and Microsoft Office Suite, especially Excel.
• Understanding of ERP systems for data entry and purchasing process management.
• Solid clerical skills to ensure accurate preparation of orders and reports in the OKSI purchasing system.
• Ability to build and maintain professional relationships with vendors and shipping companies.
• High School Diploma required. Associate's degree in Business Administration, Accounting, or related field preferred.
• Familiarity with FAR/DFARS or government contracting environments is a plus.

Additional Requirements

• You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position.
• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C.1157, or (iv) Asylee under 8 U.S.C.1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

Pay

$25.50 - $33.50 hourly. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budget allocated for this role.

Benefits

• Medical, dental, vision fully paid.
• 3 weeks vacation.
• Automatic company contribution to 401K – 5% of earned wages (no matching required).
• Educational assistance.