Office Support

About the role

An employee in this position performs a wide variety of duties as an assistant to the Director of Maintenance and Construction, is responsible for developing and maintaining maintenance related programs and processes, performs purchasing and budgeting related duties, manages and processes a high volume of complex records and reports, along with other duties as directed by the Director. Most actions are directed by the general policies and precedents of the system or by own judgment. The work requires a high degree of resourcefulness. Within the limits of the employee's assigned authority, the employee is expected to analyze and resolve problems independently and consult with other departments as needed. With the degree of independence exercised in this position, an error could result in significantly reduced operational efficiency for other staff members or substantial embarrassment or inconvenience. The employee operates under general directions and is expected to plan and organize work methods to produce the assigned outcomes.

Purpose: To maintain the district's building systems in a safe and functional condition.

Duty station: 401 South 6th Avenue, Siler City, NC 27344

Responsibilities

• Identifies sources of a variety of information, prepares comprehensive reports, abstracts of factual data
• Develops and prepares documents in support of the capital outlay and improvement program
• Manages and performs record maintenance for the department
• Performs purchasing duties and oversees budgets
• Manages and operates the department's work order system, including distribution of the work
• Monitors the energy management system and alerts staff to issues
• Reviews incoming correspondence and assigns to others, or brings to Director's attention
• Composes responses and relays complex information
• Devises and prepares written work methods to implement rules, regulations, policies, and guidelines
• Reviews and ensures accuracy of outgoing correspondence, records and/or reports
• Monitors phones and represents the maintenance department to school staff and administration

Qualifications

Knowledge, Skills & Abilities

• Extensive knowledge of grammar, vocabulary and punctuation
• Extensive knowledge of office practices and procedures
• Considerable knowledge of rules, regulations, procedures and functions of complex organizations
• Ability to promote good relationships internally and with the public
• Ability to communicate effectively both oral and written
• Ability to exercise sound judgment in resolving problems
• Ability to plan and organize work activities
• Ability to perform with only broad statements of expectations

Training & Experience

• High School Diploma or equivalent
• Experience in an office environment with responsibility for a large variety of complex duties
• Experience in working with contractors, vendors, and suppliers a plus

Schedule

Monday–Friday, 7:30 am–4:00 pm