Office Support Associate

About the role

The Office Support Associate supports the Austin Corporate Office on a part-time basis. The role focuses on maintaining a clean, stocked, and welcoming workplace environment. This role helps create a positive and organized workplace experience for employees and visitors.

Responsibilities and Duties

• Maintain clean, organized, and welcoming shared office spaces including the kitchen, break room, conference rooms, supply areas, and lobby
• Restock office, kitchen, snack, beverage, and meeting supplies as needed
• Receive, organize, distribute, and coordinate mail, deliveries, and outgoing packages
• Cook offsite meetings, visitors, and team events with hospitality and room preparation
• Maintain kitchen organization, including loading/unloading the dishwasher and restocking beverages, coffee supplies, and snacks
• Monitor conference rooms and shared spaces to ensure they remain presentable throughout the day
• Cook minor office or facility needs with vendors, building management, contractors, or internal contacts
• Submit and monitor maintenance requests and assist with onsite vendor coordination as needed
• Support onboarding logistics for Austin-based new hires, including office access coordination, welcome communications, workspace setup, and office tours
• Aid with employee offboarding logistics related to office access and key/fob returns
• Create and support monthly office events, celebrations, and employee engagement activities
• Aid with internal office communications such as workplace announcements, newsletters, and event reminders
• Maintain organization of office storage areas, supplies, and décor materials
• Support general office administration, organization, and operational projects as needed
• Provide additional office and administrative support as needed

Skills, Qualifications & Culture

• High attention to detail with a proactive approach to cleanliness and organization
• Strong technical skills including PowerPoint, Excel, and Word, and basic digital tools, including calendaring
• Strong time management skills and ability to work independently with minimal oversight
• Reliable and punctual, with consistent availability during scheduled hours
• Friendly, professional demeanor when interacting with internal teams and visitors
• Takes initiative and identifies needs before being asked
• Demonstrates pride in creating a welcoming and organized environment
• Comfortable managing multiple small tasks and shifting priorities throughout the day

Preferred Qualifications

• Previous experience in office coordination, workplace experience, facilities support, hospitality, or administrative support roles
• Familiarity with office supply inventory, vendor coordination, and event support
• Experience supporting employee onboarding or office operations
• Good communication and problem-solving skills
• Adaptable and flexible within a fast-paced office environment

Physical Requirements

• Ability to lift, carry, or move items up to 25 pounds
• Ability to walk throughout the office and stand periodically during scheduled shifts

Benefits

• Health Insurance (medical, dental, vision)
• Flexible Spending Accounts
• Life, Short-term and Long-term Disability Insurance (employer paid)
• Health Savings Accounts
• Wellbeing Benefits
• 401K (immediately vested, employer match)
• Paid Time Off (Flexible PTO, holidays)
• Employee Assistance Program
• Summer Flex Fridays