Office Support Assistant - ACE

About the role

Helps to support all of the administrative functions for the Department of Agricultural and Consumer Economics and provides limited support for business office activities.

Responsibilities

• Onboarding and offboarding of faculty and staff: Business cards, Keys, Phone lines, Door names, Mailboxes, Website directory, My.Aces, Maintain picture board Mail distribution
• Department parking spot management (scheduling & towing)
• Maintain the seminars information on the ACE Dept website
• Work with seminar team leaders to assist with weekly seminars (food, logistics, etc.)
• Communicate with F&S to schedule requests and help coordinate projects
• Monitor and solicit the completion of annual reports, conflict of interest forms (RNUA), ethics training, harassment training, and all other required training
• Support faculty with printing (posters, tests, etc.) and shipping
• Reserve and/or approve conference room usage by ACE faculty and staff for 426 & 323 Mumford Hall
• Business & Inventory Support
• Administrate biennial inventory process for ACE inventory
• Serves as P-card reconciler and iBuy approver for department staff as required
• Support for access to rooms (keys)
• Hospitality Coordinator
• Greet/assist visitors in 326 Mumford Hall Main Office (students, parents, faculty, guests, etc.)
• Send flowers/gift memorials
• Answer general questions about ACE over email and from visitors
• Answer departmental phone line and assist with callers’ inquiries
• Help with events (seminars, parties, meetings, candidate interviews, etc.): Order food/refreshments, Reserve event rooms, prepare contracts with caterers
• Other duties as assigned

Qualifications

• Credentials to be verified by Placement Officer
• High school diploma or equivalent
• Any one or combination totaling six (6) months from the categories below:
• College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equal six (6) months
• Work experience performing office/clerical activities, including use of computer systems.

Skills

N/A

Benefits

• Health
• Dental
• Vision
• Life Insurance
• A Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

Pay

$17.925 per hour

Schedule

100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis