Office Specialist - Secondary

Essential Functions

• Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and referral.
• Attends department and/or in-service meetings (e.g. presenting/sharing information as requested, etc.) for the purpose of conveying and/or gathering information required to implement assigned functions.
• Covers assigned processes (e.g. screening, enrollment, payroll, testing, etc.) for the purpose of ensuring accurate completion of scheduled District activities and processes.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring inventory availability.
• Monitors data (e.g. varied data collection for site, as required, etc.) for the purpose of ensuring accuracy for data application.
• Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of ensuring proper conveyance.
• Processes documents and materials (e.g. work orders, expense claims, department, District, State reports, etc.) for the purpose of providing required information, in accordance to District and State requirements.
• Researches rules, laws, programs (e.g. curriculum changes, employee hiring, class schedules, testing, etc.) for the purpose of ensuring necessary changes for future efficiency; attaining District goals for learning and employment fairness.

Requirements

• Age 16+
• High school diploma or equivalent.
• Job related experience is required.