Office Specialist II - AP&P Ogden

Key Responsibilities

• Monitor jail caseloads
• Track sentencing to open cases
• Check in offenders
• Enter F-Track information
• Open cases
• Assist probation and parole offenders with reporting information and questions
• Cookordination information with the courts and jails
• Data entry will be extensive and accuracy is essential
• Schedule and coordinate appointments
• Maintain calendars
• Provide authorized agencies with information
• Run a variety of reports
• Access and run reports in law enforcement-sensitive databases, including criminal background reports
• Cookordinate information and assist agents and supervisors in clerical aspects of their caseload supervision
• Order DA packets and police reports
• Prepare probation and parole documents
• Generate probation and parole agreements
• Verify conditions of probation and parole
• Open, maintain, and update investigation files and other records
• Data entry

Job Description

The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Ogden, UT. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

Supplemental Information

• The hourly rate for this position is $19.94.
• The current UDC employee's hourly rate will be based on the promotional policy.
• Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decisions.
• Only the most qualified applicants will be asked to attend an oral interview.

Qualifications

• Independent worker, but is able to work with a variety of people
• Self-starter
• Ability to submit fingerprints and successfully pass a background investigation
• Ability to keep information confidential
• Strong customer service skills
• Strong communication skills
• Able to multi-task
• Able to prioritize work and adapt to changing priorities to meet strict deadlines
• Strong organizational skills

Preferred Or Trainable/on-the-job Qualifications

• Has at least 1-year experience working in a professional office environment
• Extensive working knowledge of MS Word/Excel and Google suite
• Works independently with little or no supervision
• Experience in scanning and uploading documents into a database
• Able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation
• Experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information

About The Role

Location – 2540 Washington Blvd Ogden, Utah, 84409 United States

Background Check Required

Background Check Required – A comprehensive background investigation, which may include a polygraph, may be required.

Drug Test Required

Drug Test Required – Yes

Schedule Code

Schedule Code – B - Competitive Career Service

Risks Found in the Typical Office Setting

• Safe use of office equipment
• Avoiding trips and falls
• Observing fire regulations

Special Physical Demands

Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.