Office Specialist - CNHD Fallon

Position Summary

As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf (value of $17,000 annually). In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay (an equivalent of $2,700 annually). The county also pays 100% for employee-only health insurance premiums (equivalent to $13,500 annually). An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours for pay for 11 paid holidays.

Essential Functions

- Demonstrates regular, reliable and punctual attendance. - Performs specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the function to which assigned. - Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats. - Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations. - Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations. - Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures. - Organizes, maintains and purges various departmental files. - Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis. - Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. - Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment. - Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date. - Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. - Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.

Qualifications

Education and Experience: - High School diploma AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience. Required Knowledge and Skills: - Knowledge of: Policies and procedures of the department to which assigned; Use of specified computer applications involving word processing, data entry and/or standard report generation as well as use of job- or department-specific software; Business arithmetic; Applicable regulations, policies and statutes; Office administrative practices and procedures; Business letter writing and the standard format for typed materials; Record keeping principles and practices; Correct business English, including spelling, grammar and punctuation; Techniques for dealing with the public, in person and over the telephone. - Performing administrative support work in assigned of areas/disciplines; Reading and explaining rules, policies and procedures; Analyzing and resolving varied office administrative problems; Organizing, maintaining and researching office files; Compiling and summarizing information and preparing periodic or special reports; Using initiative and independent judgment within established procedural guidelines; Organizing own work, setting priorities and meeting critical deadlines; Contributing effectively to the accomplishment of team or department goals, objectives and activities. - Nevada Notary Public certificate may be required. - Nevada driver's license may be required.