Office Specialist
FT / PT Status – Full-Time
Salary – $15.87 - $29.79 Hourly
Remote Work / In-Office – Hybrid
Responsibilities
In this position, you will provide customer service to the general public while supporting the Office of Communicable Diseases (OCD), the Office Director, and OCD staff. Specifically, you will support the HIV/STD Elimination, Analysis, Response, and Treatment (HEART) program by providing clerical support, coordinating travel arrangements, and providing meeting support.
- Alert director to staff recognition and other staff needs
- Capture action items
- Provide information and respond to inquiries or complaints from the public
- Coordinate and schedule projects and/or activities
- Relieve director of administrative detail
- Take meeting notes
- Create and edit written materials
- Coordinate/schedule meetings, meals, equipment, etc.
- Maintain calendars, schedules, and coordinate appointments and travel arrangements
- Purchasing, shipping, performing routine accounting duties
- Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and members of the public
- Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed
- Schedule and/or coordinate appointments, meetings, facilities, meals, equipment, etc., and follow up as needed
- Perform basic accounting duties to include supply or equipment expenditures, tracking of inventory, etc.
Qualifications
Minimum or "day-one" qualifications:
- Ability to create, maintain, and enforce systems of daily operations
- Tenacity to navigate complex processes
- Enjoy working with the public
- Strong skills in prioritizing tasks and task completion
Preferred or trainable/on-the-job qualifications:
- Google, Concur, Vantage, and SharePoint software
- Phone operations
- Knowledge of DHHS policies and procedures
- Knowledge of programs within the Office of Communicable Disease
About The Role
Location – 288 North 1460 West, Salt Lake City, Utah, 84116, United States
Background Check Required – You must successfully pass a criminal history check.
The typical office setting for this job is adequately lighted, heated, and ventilated. However, you may encounter some risks associated with any office setting, such as the safe use of office equipment, avoiding trips and falls, and observing fire regulations.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, or driving an automobile. Special physical demands are not required to perform the work.
This position may currently be a hybrid of both in-office and remote work days. Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion, at any time, and for any reason.
Schedule
Standard Schedule: Monday - Friday, 8:00 am to 5:00 pm.
Benefits
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture.
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.