Office Specialist

Responsibilities

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Perform office duties including filing, copying, typing, and answering phones.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine.
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.

Requirements

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Qualifications

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Skills

• Valid driver’s license.
• Reliable personal transportation.
• Good driving record.

Benefits

Generous Time Off: 22 Days of Paid Time Off + 11 Paid Holidays + Half-day Friday’s during the summer!

Health and Wellness: Comprehensive healthcare packages for you and your family; Paid Parental leave

Professional Growth: Ongoing training/education, CEU’s, and supervision hours

Student loan repayment program, 401K Matching, mileage reimbursement, phone allowance