OFFICE SPECIALIST

About the role

The Stockton Police Department’s Animal Services Division is seeking an Office Specialist. This non‑exempt position follows a 9/80 work schedule (every Wednesday and Thursday off, every other Tuesday off) with occasional weekend and holiday work required. Incumbents perform general office duties, provide administrative support, and may be required to appear in person for an examination during the week of November 2, 2026. A valid typing certificate (≤2 years old, ≥50 net wpm) must be submitted by Friday, October 30, 2026 at 5:30 pm.

Responsibilities

• Data entry, responding to inquiries, scheduling appointments, creating reports, preparing and processing documents, arranging meetings and appointments
• Receptionist duties, typing, proofreading, record keeping, opening and distributing mail
• Scheduling meetings, preparing agendas and summaries, entering/retrieving information from computer databases
• Carrying out research and compiling reports that may involve arithmetic calculations
• Ordering supplies, processing invoices, and performing other assigned duties
• Operating personal computers and standard office equipment
• Receiving and screening visitors and telephone calls, taking messages, directing callers/visitors appropriately
• Providing information to internal and external customers requiring independent judgment or interpretation of policies
• Independently typing correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions
• Initiating routine correspondence for signature by management, supervisory, or professional staff
• Reviewing finished materials for completeness, accuracy, format, policy compliance, and proper English usage