Office Specialist

About the role

The City of Moorhead is accepting applications for an Office Specialist position in the Parks and Recreation Department. This administrative support position performs basic work assisting the public, answering the telephone, receiving/greeting visitors, researching and managing special projects and/or programs, responding to questions, preparing reports and documents, maintaining records and files, completing word processing activities, ensuring compliance with policies, procedures, ordinances, regulations, and related work as required. Oversees program registrations, facility reservations, accounts payable, and scholarship applications. Supports Parks and Recreation staff with projects and communications as requested. Prepares materials and takes minutes for the Park Advisory Board.

Responsibilities

• Greets citizens and visitors; responds to various inquiries; redirects as necessary to appropriate personnel for additional services.
• Receives and screens phone calls; answers inquiries; redirects calls internally and externally as necessary.
• Oversees program registrations, facility reservations, accounts payable, and scholarship applications.
• Creates and designs brochures, posters, and advertisements.
• Updates and monitors social media and website content.
• Processes and enters information into computerized systems; codes and verifies data; updates, edits and corrects files; produces reports for relevant departments and agencies.
• Supports Parks and Recreation staff with projects and communications as requested.
• Prepares materials and takes minutes for the Park Advisory Board.
• Creates and maintains department systems,