Office Specialist 2

About the role

The Oregon Department of Human Services seeks an experienced Office Specialist 2 to join the Child Welfare Program in the McMinnville office. This role offers the opportunity to support and uplift vulnerable children and families, contributing to the Child Welfare Vision for Transformation.

Responsibilities

• Provide front desk reception and administrative support, answering calls, responding to inquiries, and communicating agency rules and policies.
• Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in the records system.
• Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.
• Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.
• Afford assistance with driving state vehicles for car maintenance and collaborating with vehicle reservations and tracking.

Requirements

• A valid driver’s license and acceptable driving record are required.
• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.

Qualifications

• Demonstrated experience conducting work that requires attention to detail.
• Demonstrated problem-solving skills including the ability to think critically.
• Demonstrated experience being self-motivated, managing time efficiently, staying organized, taking initiative, and offering support to others.
• Demonstrated experience successfully prioritizing work to meet competing deadlines.

Skills

Not specified.

Benefits

Not specified.

Pay

$3,515 - $4,738 per month.

Schedule

Monday-Friday 8am to 5pm; occasional overtime may be needed, including evenings and weekends.