Office Specialist 2

We need to output HTML fragment with sections: About the role? The posting includes Position Summary, Successful Candidate Characteristics & Mindsets, Minimum Qualifications, Additional Minimum Qualifications, Preferred Qualifications, Key Cultural Competencies, Environmental Stewardship, Work Days/Hours, Total Compensation Range & Benefits Statement. We need to use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). However we must only include sections when posting has real specific content. We can map content to appropriate headings. We need to avoid repeating job title as heading. No Job ID etc. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We must remove boilerplate: cookie/navigation/legal/EEO etc. Not present. We need to preserve all substantive info. We need to decide sections: maybe "About the role" for Position Summary. "Responsibilities" maybe from Successful Candidate Characteristics & Mindsets? Actually those are characteristics. Could be "Responsibilities" for duties: office management, oversight, change management, student staff leadership, communication coordination, project coordination, process improvements. That's from Position Summary. "Qualifications" could combine Minimum Qualifications and Additional Minimum Qualifications. "Skills" could be from Successful Candidate Characteristics & Mindsets (skills like problem solving, communication, etc.) Or we could put them under Skills. "Benefits" from Total Compensation Range & Benefits Statement. "Pay" maybe separate? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can include Pay if posting states salary range. It does: starting salary between $19.36 and $21.91 per hour. So we can have Pay section. "Schedule" from Work Days/Hours. "Requirements" maybe same as Qualifications? But we can have Requirements as a section for minimum qualifications. We need to avoid duplicate sections. Let's decide: - About the role: Position Summary (brief description of unit and role overview) - Responsibilities: bullet list of duties from Position Summary (oversight, change management, student staff leadership, communication coordination, project coordination, process improvements) - Requirements: Minimum Qualifications from Classification + Additional Minimum Qualifications (combined) - Skills: Successful Candidate Characteristics & Mindsets (list of abilities) - Preferred Qualifications: maybe under Qualifications? But we could have a separate "Preferred Qualifications" section? Not in list of headings but we could still include if content. The instruction says use those headings as examples, not exclusive. But we should prefer few substantive sections. Could combine Preferred Qualifications into Qualifications or Skills. Probably better to have a "Qualifications" section that includes both minimum and preferred. But we need to preserve all info. We'll include Minimum Qualifications under Requirements, and Preferred Qualifications under Qualifications? Might be confusing. Better: Use "Requirements" for minimum qualifications, "Preferred Qualifications" as separate heading (though not in example but allowed). The instruction: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., not limited to those. So we can add Preferred Qualifications. But they said "Prefer a few substantive sections over many thin ones." So maybe combine Preferred Qualifications into Qualifications. Let's create sections: - About the role (Position Summary) - Responsibilities (duties) - Requirements (Minimum Qualifications + Additional Minimum Qualifications) - Skills (Successful Candidate Characteristics & Mindsets) - Qualifications (Preferred Qualifications) maybe rename to "Preferred Qualifications" - Benefits (Total Compensation Range & Benefits Statement) - Pay (salary range) - Schedule (Work Days/Hours) But that's many sections. Could combine Benefits and Pay into one "Compensation & Benefits". But instruction says we can have Pay and Benefits separate. However they said prefer few substantive sections. Maybe combine Pay and Benefits into one "Compensation & Benefits". But they gave examples of Pay and Benefits separate; we can still include both if we have content. But to follow "prefer few substantive sections", we could combine them. Let's decide: We'll have: - About the role - Responsibilities - Requirements - Skills - Preferred Qualifications - Compensation & Benefits (includes salary range and benefits) - Schedule That's 7 sections. Now we need to format content. About the role: prose from Position Summary: "Advising & Career Services (ACS) is a unit within the division of Enrollment Management & Student Affairs at Portland State University. ACS provides 1) advising to undergraduates who have not selected a major, 2) career services to all graduate & undergraduate students and alumni and 3) campus leadership related to advising and careers. The Office Specialist 2 will provide office management to the Student Success Division, which includes units critical to the student experience (Undergraduate Academic Advising, Student Academic Support Services/Academic Coaching, Transfer Center, Office of Student Success, and the University Career Center. This position provides oversight, change management, student staff leadership and development, communication coordination, and project coordination across the units, which includes 75+ staff and 20+ student employees. The position will have access to and need to maintain confidentiality of sensitive information. A key component of this role is to strategize process improvements to ensure that all office operations run effectively so that students are served across the unit." We need to keep the list of advising etc. Use

  for prose; we can keep the numbered list inside

  maybe as plain text. Responsibilities: bullet list of duties: oversight, change management, student staff leadership and development, communication coordination, project coordination across the units, process improvements. Also maybe "provide office management". We'll list. Requirements: Minimum Qualifications from Classification: Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. Note College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Additional Minimum Qualifications For This Position: 2-3 year of project coordination experience; High degree of attention to detail and follow through; Demonstrated ability to take initiative, work independently; Demonstrated ability to work collaboratively toward goal achievement; Demonstrated ability to anticipate issues and provide appropriate solutions.; Excellent written and verbal communication skills; Solid understanding of HR principles/policies/employee relations; Proficiency project management tools such as Asana, Google Suite, and more; Demonstrated time and project management skills; Experience guiding the work of others; Strong interpersonal skills; Service orientation and ability to facilitate, anticipate and coordinate requests/needs. We'll put these as

  • . Skills: Successful Candidate Characteristics & Mindsets: list of abilities: Ability to deftly handle project logistics, operations, and change management across 5 offices with student success being at the forefront.; Lead the hiring, onboarding, training, and professional development of student staff with the goal of developing a pipeline of future PSU employees.; Support the onboarding of full-time staff and provide assistance in professional development and training.; Ability to anticipate problems, provide solutions, and create process improvement plans to better serve students with quality control.; Must have sound judgment, anticipatory skills, confidentiality, negotiation, problem-solving, and customer service skills.; Excellent interpersonal, organizational, and oral/written communication skills.; Ability to prioritize and manage multiple competing needs across 75+ staff and 20+ student employees.; Demonstrated proficiency with project management/scheduling and task management software.; A deep, demonstrated commitment to understanding and improving the student experience and an evident dedication to student success.; A positive, forward-looking attitude with a creative and solutions-focused orientation to higher education.; A demonstrated capacity to support students, faculty, and staff through change, and a strong interest in innovation. We'll bullet. Preferred Qualifications: Higher education experience; Working knowledge of Higher Education Academic Services and practices; Bachelor’s degree. Compensation & Benefits: Starting salary between $19.36 and $21.91 per hour, dependent upon qualifications and experience with an excellent benefits package including 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition benefits for employee, spouse or dependent at any of the Oregon University System schools. Schedule: Work Days/Hours Monday to Friday, 8am to 5:00pm. Now produce HTML fragment. We need to ensure no extra markup like or . Just the sections. We'll output:

    About the role

    ...

    Responsibilities

    • ...
    etc. Make sure to not include any boilerplate. Let's craft the text precisely. About the role paragraph: combine the two paragraphs. "Advising & Career Services (ACS) is a unit within the division of Enrollment Management & Student Affairs at Portland State University. ACS provides 1) advising to undergraduates who have not selected a major, 2) career services to all graduate & undergraduate students and alumni and 3) campus leadership related to advising and careers. The Office Specialist 2 will provide office management to the Student Success Division, which includes units critical to the student experience (Undergraduate Academic Advising, Student Academic Support Services/Academic Coaching, Transfer Center, Office of Student Success, and the University Career Center. This position provides oversight, change management, student staff leadership and development, communication coordination, and project coordination across the units, which includes 75+ staff and 20+ student employees. The position will have access to and need to maintain confidentiality of sensitive information. A key component of this role is to strategize process improvements to ensure that all office operations run effectively so that students are served across the unit." Check for any stray characters. Now Responsibilities list: - Provide office management to the Student Success Division - Provide oversight and change management across units - Lead hiring, onboarding, training, and professional development of student staff - Support onboarding of full-time staff and assist in professional development and training - Coordinate communication and project coordination across units - Strategize process improvements to ensure effective office operations and quality service to students We'll bullet. Requirements list: combine minimum and additional. We'll break into two sublists? Could just list all items. Minimum Qualifications: - Two years of general clerical experience, with one year including typing, word processing, or other document-generating experience; OR - An Associate’s degree in Office Occupations or Office Technology; OR - Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience; OR - College courses in Office Occupations or Office Technology substitute for required experience on a year-for-year basis. Additional Minimum Qualifications: - 2-3 years of project coordination experience - High degree of attention to detail and follow through - Demonstrated ability to take initiative and work independently - Demonstrated ability to work collaboratively toward goal achievement - Demonstrated ability to anticipate issues and provide appropriate solutions - Excellent written and verbal communication skills - Solid understanding of HR principles/policies/employee relations - Proficiency with project management tools such as Asana, Google Suite, and similar - Demonstrated time and project management skills - Experience guiding the work of others - Strong interpersonal skills - Service orientation and ability to facilitate, anticipate, and coordinate requests/needs We'll combine into one list maybe with headings? But we can just list all. Skills list: bullet each characteristic. Preferred Qualifications list: bullet. Compensation & Benefits paragraph: as described. Schedule paragraph. Now produce HTML. Be careful to escape any special characters like & etc. Use & if needed. In text we have "&" in "HR principles/policies/employee relations" no &; we have "and"