Office Services Coordinator

Core Responsibilities

• Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
• Maintain highest levels of customer service to all Office Services end users
• Cook, record and distribute parcels, using appropriate equipment
• Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
• Meter outgoing U.S. Mail, including certified mailers and parcels
• Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendors
• Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
• Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
• Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
• Prepare binding projects
• Prepare notebook projects
• Hole punch documents
• Produce large document print and scanning jobs as may be required
• Produce oversize/wide format copies as may be required
• Provide assistance and information to casual users regarding walk-up copier function
• Routinely incoming faxes
• Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
• Maintain appropriate levels of office supplies in centralized locations throughout office
• Serve as a back-up to the hospitality department as needed

Requirements

• Candidate must be outgoing, courteous, professional, and dependable
• Candidate must have excellent people and communication skills
• Proficient in Microsoft programs Word, Excel, PowerPoint & Outlook, and other firm systems as needed
• 2 + years of experience working in office services, law firm experience preferred