Office Services Coordinator

About the role

The Office Services Coordinator supports the Office Services team by providing high-quality office services and maintaining positive relationships with clients, attorneys, and support staff. Duties include overseeing mailroom services, training new employees, producing accurate copies, organizing copy rooms, and performing various administrative tasks.

Responsibilities

• Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels.
• Trains new employees on office services department processes and procedures.
• Produces accurate copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.
• Responsible for the organization and upkeep of copy rooms, stocking general supplies, delivering paper, and providing daily maintenance of the copier area.
• On a proactive basis, responsible for appropriate set-up and cleaning of conference rooms, inspecting and ensuring that all rooms are stocked with appropriate supplies and continuously ready for use.
• Affords on-site assistance to the Information Services team, including installing video and audio-conferencing equipment.
• Maintains appropriate inventory levels of all related supplies.
• Organizes and distributes kitchen supplies.
• Maintains organization and cleanliness of shared office spaces, such as copy rooms, file rooms, and kitchen areas.
• Performs incidental cleaning, dusting, and other related tasks.
• Provides front desk back-up coverage for the receptionist, facilitating incoming calls, greeting, assisting, and providing general information to visitors.
• Assists with general clerical support, as requested.

Requirements

• High School Diploma or equivalent required.
• Prior law firm or professional services firm related experience preferred but not required.
• Strong ability to communicate effectively, tactfully, and professionally with clients, attorneys, and staff.
• Routinely able to lift up to 50 pounds of office related equipment, supplies, and incoming and outgoing parcels.
• Knowledge and experience using office equipment, including copiers, scanners, fax machines, and other related equipment.
• Exceptional organizational skills, initiative, and judgment.
• Ability to adhere to strict deadlines and manage conflicting priorities.
• Strong ability to multi-task efficiently and effectively.
• Ability to perform tasks with a high degree of accuracy and attention to detail.

Qualifications

• Verbal proficiency in Spanish to support communication with Spanish-speaking clients, vendors, and stakeholders strongly preferred.
• Knowledgeable and experienced with MS Office.
• Extensive experience with office equipment, including copiers, scanners, fax machines, and other related equipment.
• Customer service-oriented with excellent interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Ability to maintain confidentiality and adhere to strict deadlines.

Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to lift up to 50 pounds.
• Knowledge of MS Office applications.
• Experience with office equipment.

Benefits

N/A

Pay

N/A

Schedule

N/A

Disclaimer

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future. Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions.