Office Services Associate

About the role

The Office Services Associate plays a crucial role in ensuring the smooth operation of office functions. This position involves comprehensive support services such as back-office support, hospitality, mail handling, and reprographics.

Responsibilities

• Operate and maintain office printing and copying equipment.
• Coordinate and manage print jobs, ensuring accuracy and timely completion.
• Sort, distribute, and manage incoming and outgoing mail, including packages and deliveries.
• Maintain records of postage usage and manage postage meter supplies.
• Set up and break down conference rooms for meetings and events, ensuring all equipment and supplies are in place and functioning.
• Aid in event coordination, including catering arrangements and logistics.
• Stock and maintain inventory of office supplies, including paper, pens, and other essentials.
• Ensure coffee makers and other kitchen equipment are stocked and functioning, including making coffee as needed.
• Maintain cleanliness and organization of common areas, including conference rooms, kitchen, and supply rooms.
• Assist with special projects and tasks as needed to support the office team.
• Provide excellent customer service to employees and guests, addressing their needs and inquiries promptly.

Requirements

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in an office support role, particularly in print, copy, and mail services.
• Strong organizational skills and attention to detail.
• Able to manage multiple tasks and prioritize effectively.
• Excellent interpersonal and communication skills.
• Proficiency with basic office equipment and software (e.g., Microsoft Office Suite).
• Ability to lift and move packages and supplies as needed.

Qualifications

• High school diploma or equivalent.
• Additional education or training in office administration is a plus.
• Previous experience in an office support role, particularly in print, copy, and mail services.
• Strong organizational skills and attention to detail.
• Able to manage multiple tasks and prioritize effectively.
• Excellent interpersonal and communication skills.
• Proficiency with basic office equipment and software (e.g., Microsoft Office Suite).
• Ability to lift and move packages and supplies as needed.

Skills

• Office administration skills.
• Printing and copying equipment management.
• Mail handling and distribution.
• Event coordination and logistics.
• Customer service and interpersonal skills.
• Basic office equipment proficiency.

Benefits

• Opensity is committed to fostering an inclusive, equitable, and accessible workplace.
• We are committed to fair and barrier-free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Pay

$27.50 - $28.50 per hour

Schedule

Monday-Friday (9am-6pm)