Office Services Associate

Roles & Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Cook up to coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support overall workplace operations.
• Coordinate visitor access with building security.
• Greet and direct visitors, notifying appropriate contacts.
• Maintain building access points as needed.
• Validate and track approved visitor parking.
• Manage conference room and workspace reservations using internal systems.
• Schedule and support scheduling needs, resolving conflicts.
• Coordinate external building conference room bookings when required.
• Place and track all catering orders in line with firm guidelines.
• Coordinate, confirm, and support catering setup and teardown.
• Prepare meeting rooms and ensure alignment with meeting organizers.
• Issue, track, and manage employee and visitor access badges.
• Coordinate with building security for onboarding, offboarding, and access audits.
• Respond promptly to employee requests.
• Process mail, packages, courier requests, and certified mail.
• Order business cards and life event items per guidelines.
• Support event planning and office initiatives.
• Maintain conference rooms and shared spaces throughout the day.
• Ensure cleanliness and readiness of all common areas and conference rooms.
• Replenish supplies and report issues as needed.

Knowledge, Skills & Attributes

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.
• A client-focused mindset.
• Leadership and accountability.
• Operational efficiency.
• Problem-solving and decision-making skills.

Qualifications

• Full-time equivalent position.
• Non-exempt role.
• Benefit Eligible.
• Eligible for transition bonus.

Pay

Market Base Salary Range (Hourly): ($20.00 – $34.00)

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) retirement plan.
• Paid Time Off (PTO).

Opensity is an Equal Opportunity Employer

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.