OFFICE SECRETARY III

About the role

The Department of Public Safety and Correctional Services (DPSCS) seeks qualified candidates to support administrative officials and staff. This role involves providing secretarial and administrative support, including drafting and managing correspondence, and assisting with policy reviews.

Responsibilities

• Supports three administrators at the Maryland Correctional Institution complex with routine and specialized secretarial services.
• Edits and disseminates internal policies and forms for annual review.
• Ancillary support for other administrative secretaries during absences.
• Schedules policy reviews and edits for required annual review.
• Assists the audit coordinator and audit staff with institutional policy compliance.
• Develops new forms for staff and reports to Headquarters staff.
• Ensures Incarcerated Individuals are notified of family deaths through the Chaplain.
• Manages telephone inquiries, demonstrating knowledge, tact, discretion, and judgment.
• Schedules attorney visits for incarcerated individuals.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years performing secretarial or clerical work involving typing duties.
• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Qualifications

• Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute.
• Fluency in spoken and written English.
• Effective and respectful communication with diverse populations.
• Professional working fluency in Spanish, Mandarin, Korean, or any other language is a plus.

Benefits

As an employee of the State of Maryland, you will enjoy a wide range of benefits including:

• Health insurance, dental, and vision plans.
• Personal Leave, Annual Leave, and Sick Leave.
• Paid parental leave.
• Holidays.
• Pension.

Pay

Details on pay are available here.

Schedule

The schedule for this position is flexible and will be discussed during the interview process.