Office Secretary

About the role

The Francis Howell School District (FHSD) is dedicated to fostering a supportive and dynamic learning environment. We seek a skilled Office Secretary to provide essential administrative support at our elementary school site.

Job Summary

The Office Secretary - Elementary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is crucial for maintaining effective school operations and ensuring administrative efficiency.

Key Responsibilities

• Meetings: Attend department and in-service meetings to gather and convey information.
• Financial Transactions: Collect payments for events, fines, and fundraisers, ensuring accurate processing.
• Communication: Communicate with employees, departments, administrators, parents, and the public to provide information and assistance.
• Data Management: Compile and prepare data for reports and process various requests.
• Project Coordination: Manage assigned projects and activities, including material distribution and arrangements for meetings and travel.
• Inventory Management: Maintain inventory of office supplies and materials.
• Record Keeping: Maintain manual and electronic files and records, ensuring accuracy and compliance with guidelines.
• Clerical Support: Perform general clerical functions such as scheduling, copying, faxing, data entry, and handling mail.
• Documentation: Prepare correspondence, reports, and other materials for documentation and information conveyance.
• Document Processing: Process documents and materials in compliance with administrative guidelines.
• Research: Research topics related to department operations for informed decision-making.
• Inquiry Response: Respond to inquiries from various parties, facilitating communication and providing direction.
• Scheduling: Schedule activities such as appointments, meetings, and facility usage.
• Other Duties: Perform additional related duties as assigned to ensure effective operation of the work unit.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience is required.
• Skills: Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
• Knowledge: Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
• Abilities: Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.

Benefits

• Medical and dental plan options.
• Vision coverage.
• Employee Assistance Program (EAP).
• District-paid basic life insurance ($75,000).
• Short-Term Disability.
• Paid holidays.
• Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.