Office Secretary

Cargo Floor

About the role

We are seeking a proactive and versatile Office Secretary to support our U.S. office in Wood Dale, IL.

Responsibilities

• Cook up and support marketing activities, including social media, newsletters, and campaigns.
• Plan and organize exhibitions and trade shows, including logistics, communication with vendors, and on-site support.
• Maintain professional email communication with headquarters in the Netherlands.
• Perform basic website updates and adjustments (Webflow).
• Provide office support, including answering phone calls and handling administrative tasks.
• Support coordination with suppliers, customers, and partners as needed.

Requirements

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field (preferred, but not required with strong relevant experience).
• 2–4 years of experience in sales support, marketing coordination, or office management.
• Experience with organizing trade shows or exhibitions is a strong plus.
• Familiarity with B2B environments (industrial, transport, or manufacturing sectors preferred).
• Ability to effectively coordinate between headquarters, suppliers, and customers.
• Basic knowledge of marketing tools (LinkedIn, Canva, Webflow).

Qualifications

• Nice-to-haves: Fluency in Spanish or another European language. Graphic design basics (e.g. Canva, Photoshop, Illustrator).

Benefits

• Health, Dental & Vision Insurance – discussable
• 401(k) Retirement Plan – discussable
• Paid Time Off (PTO) – including vacation days, personal days, and paid holidays (15 days total)
• Professional Development – opportunities to attend trainings, workshops, and industry exhibitions.
• Travel Opportunities – occasional travel for trade shows and exhibitions in the U.S. and possibly abroad.
• Your Own Office – a dedicated office setup including a modern standing desk so you can focus and work comfortably.
• Small Team Environment – work in a collaborative setting where your contribution has a direct impact.
• Growth Potential – hands-on experience across marketing, operations, and office coordination, with room to grow within the company.
• Work-Life Balance – fixed daytime schedule (7:30 AM – 4:00 PM) with evenings and weekends free.

Schedule

A fixed daytime schedule (7:30 AM – 4:00 PM) with evenings and weekends free.